Executive Assistant to the Superintendent and Cabinet (School Year)

Crossroads Charter Schoolsis looking forhighlyeffective highly qualified and highly motivated individuals to join our organization. Ideal candidates will have experience in urban education and be committed to ourfourcore values: High Expectations Authentic Learning Creative Culture and Educational Equity.

Crossroads Charter Schools organization is an equal opportunity employer. Applicants are considered for all positions without regard to sex race religion color national origin ancestry age disability sexual orientation gender identity or any other factor prohibited by law.

All candidates must complete anapplication in order to be considered for open positions. Attach your cover letter resume and 4 professional references (include name phone and email) for review.

All applicants must apply on line by submitting a resume and cover letter at Description: Executive Assistant to the Superintendent and Cabinet

Direct Supervisor: Superintendent of Schools or designee

School Summary:

At Crossroads Charter Schools we

• Develop school environments where all students are actively and meaningfully engaged in rigorous instruction and authentic learning tasks.
• Interrupt the school to prison pipeline policies and practices that are directly and indirectly pushing the most at-risk students out of school and on a pathway to the juvenile and criminal justice systems.
• Engage families as partners in meaningful ways.
• Nurture an open collaborative and trusting environment because the work is enormous deeply personal emotional and often difficult.
• Engage in on-going job-embedded professional development through co-teaching and co-planning
  

Position Summary:

The Executive Assistant to the Superintendent and Cabinet ( Assistant Superintendent Chief Finance Officer and Chief Operations Officer) plays a critical leadership support role in a growing and dynamic school district. This position requires a highly organized proactive and solutions-oriented professional who can manage complexity anticipate needs and support executive decision-making at the highest level.

The Executive Assistant to the Superintendent and Cabinet provides comprehensive executive and administrative support serving as a trusted partner primary point of contact and operational anchor for the Superintendent and Cabinet. This role also provides critical coordination across key governance compliance and district operational areas as the district grows in complexity and scale requiring exceptional discretion sound judgment strong customer service skills and the ability to manage multiple priorities while maintaining a calm professional presence in a fast-paced environment.

All applicants must apply on-line at: Responsibilities:

Executive Organizational & Operational Support

• Provide high-level executive and administrative support to the Superintendent and Cabinet in a growing district environment.
• Manage executive workflows by tracking prioritizing and following up on tasks projects deadlines and special initiatives.
• Anticipate leadership needs and proactively surface issues requiring attention decision-making or follow-up.
• Serve as office manager for the Superintendent and Cabinet ensuring smooth efficient daily operations.
• Coordinate calendars scheduling travel conference registrations and reimbursements.
• Operate and troubleshoot office technology and productivity tools to support executive operations.
  
  

Communication Coordination & Customer Service

• Serve as the primary point of contact for the Superintendent and Cabinet modeling professionalism responsiveness and strong customer service.
• Coordinate communications between executive leadership district staff families community partners elected officials and the public.
• Answer screen and route phone calls; respond to inquiries; resolve routine issues or direct to appropriate personnel.
• Receive and welcome visitors and support meetings ensuring a positive and professional experience for all stakeholders.
• Coordinate and support Cabinet meetings attend Board meetings and serve as Board Clerk and support related governance work district-level meetings and special projects including agenda preparation materials minutes and follow-up.
  
  

Governance Compliance & District Systems Support

• Support Board policy review organization and updates including preparation of materials and tracking revisions or approvals.
• Assist with organization and maintenance of Board-related documents calendars and supporting materials.
• Provide administrative and organizational support for Standard Operating Procedures (SOPs) including version control and updates.
• Support tiered monitoring processes and Epicenter uploads by organizing documentation tracking submissions and supporting timelines.
• Assist with enrollment processes and summer school applications through coordination documentation tracking and communication support.
  
  

Information Management Problem Solving & Accountability

• Research compile and maintain information in support of executive functions district initiatives and compliance requirements.
  Draft edit and format correspondence and materials including emails reports presentations contracts legal documents and confidential files.
• Maintain organized electronic and physical filing systems with strict attention to confidentiality.
• Support safety facilities and operational compliance by tracking documentation deadlines inspections audits and certifications.
• Identify challenges or inefficiencies and propose practical solutions-oriented improvements to systems and workflows.

Professionalism & Growth

• Maintain strict confidentiality and exercise exemplary judgment at all times.
• Participate in meetings training and professional development opportunities.
• Model professionalism flexibility reliability and a solutions-oriented mindset.
• Perform other duties as assigned to support the Superintendent and Cabinet.
  
  

Skills and Qualifications:

• Bilingual in English and Spanish preferred.
• Minimum of three (3) years of experience in an Executive Assistant Administrative Assistant Office Manager or comparable administrative role.
• Demonstrated ability to support senior-level leadership in a complex organization.
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Google Workspace applications (Docs Sheets Slides Calendar Gmail) along with related technology tools.
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
• Strong problem-solving skills and the ability to work independently with minimal direction.
• Outstanding written and verbal communication skills.
  Strong customer service orientation and ability to interact professionally with diverse stakeholders.
• High level of integrity discretion and commitment to confidentiality.

Key Working Relationships in Addition to Supervisor:

Teachers Students Parents Volunteers Office Staff Support Staff Building Leaders Central Office and Cabinet

Both federal and state law requires all public school personnel to submit to and pass a criminal background check prior to employment by the school. Crossroads Charter Schools is required by law to exclude from employment any person who has pleaded to or been found guilty of a felony or crime involving moral turpitude under the laws of the State of Missouri any other State of the United States or any other country whether or not a sentence is or was imposed.

Please be advised that Crossroads Charter Schools does not seek information related to the conviction of crimes unrelated to those described in this question. Your conviction of a crime not otherwise listed above is not an automatic disqualification from employment consideration. The school will consider the nature of the offense and the relationship between the offense and the position for which you are applying.

Required Experience:

IC