Human Resources Assistant (Multi Store)

Summary of Position

TheHuman ResourcesAssistantis responsible forsupporting the Human Resources function and administering the day-to-day operations of the Knudtsen Auto Group which includes Knudtsen Foothills KnudtsenChevroletand ABRA Auto Body Shops. This position will be housed under Knudsen Chevrolet but in addition to working at Knudtsen Chevrolet the HRAssistantmaybe requiredto work at Knudtsen Foothills and the ABRA Body Shops on occasion.

The HRAssistantwill report to the HR Manager and ensure that employees of the organization are supported and provided with a healthy workplace.

Responsibilities

• Updating the employee directorymaintaininga database of employee contact information and updating the company organizational chart.

• Updating the Meet our Staff tab on the company website and intranet with photos video etc. of current Team Members.

• Keeping employee recordsup-to-datewith employee status changespre employmentdocuments hiring verification docs and interview notes performance evaluations coaching action notices certifications (training schooling) pay plans job descriptions etc.

• Maintaining personnel files in compliance with applicable legal requirements.

• Assistingwith creating materials and agendas for meetings and confirming attendees.

• Managing the HR Calendar of events.

• Assistingwith all staffing/hiring functions including updating and managingHireology(applicant trackingsoftware).

• Responding to unemployment claimsin a timely manner.

• Assisting with BenefitsAdministrationwhich includes open enrollment each year benefit reconciliationcommunicating with team membersregardingrequired info answer questions about benefitsassistin benefits education etc.

• Assistingwithaccurateupkeep of HRIS system (Netchex). This includes new hire data entry accruals anniversaries birthdays newhireand term reporting etc.

• Assistingwith employee recognition programs such as the birthday card program wellness programs team member events end of the year celebration etc. and hiring events.

• Representingthe company by attending hiring functions job fairs community events etc.

• AssistingHRManager in communication from HR.

• Complete VOEs.

• Keep track of uniform inventory and order when applicable.

• Order nametags and business cards when applicable for new hires.

• Completethe Onboarding process for all new hires. Create their pay plan printtheirdocuments needed for their employee file andget them set up on their computer/into their systems needed for their job.

• Keep track of keys atKnudtsenChevroletandKnudtsenFoothillsanddistribute themwhen needed.

• Keep track of the employee referral program andnotify OfficeManager when a check needs to be written.

• Create a company approved signature line when new hires start.

• Assign EE numbers to new hires when they start.

• RunMVRsfor candidates we are looking to hire notifycompanywhen we do hire them.

• Give out blue cards/insurance cards for new hires that will be in driving positionsatKnudtsenFoothills.

• Set up new applicable employees (Sales Managersetc)with an alarm code atKnudtsenFoothills if they need to lock up the building.

• Send in forms toIntermaxwhen employees start and leave.

• Work with our photographer to schedule employee headshots then work withDealerOnto get posted onto our website.

• Other tasks as assigned.

Qualifications

• Musthave some HR knowledge.A minimum of 2-3 years of HR consider a combination of education and experience.

• Excellent computer skills with knowledge of Microsoft products includingproficiencyin Word Excel and PowerPointrequired.

• Proficient oral and written communication skills and the ability to read and interpret documents.

• General knowledge of various employment practices and business.

• A team player with exceptional interpersonal skills.

• Able toexhibita high levelof confidentiality.

• Excellent organizational skills.

• Must be able toidentifyand resolve problemsin a timely mannerand gather and analyze information skillfully.

• Have a valid drivers license.

• Pass a motor vehicle report andpossessa safe driving record.

• Must be willing to work at allKnudtsenAuto Grouplocations. Home base for the HRAssistantwill be Knudsten Chevrolet.

• Pass a criminal background check.

• Required pre-employment drug test (note: we do not test for marijuana during pre-employment testing).

• Also subject to random drug testing reasonablesuspiciondrug and alcohol testing and post-accident testing at the companys request.

PHYSICAL DEMANDS and WORKING ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this accommodations may be made to enable individuals with disabilities to perform the essential functions.

The HRAssistantmaybe requiredto stand forlong periodsof time sit forlong periodsof time walk to visit team members in various departments lift and/or carry up to 50 pounds balance stoop kneel and performing the duties of this job the employeeis regularly required totalklistenand employee isfrequentlyrequired to use hands to finger handle feel and reach with hands and vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this environment for the HRAssistantis most often an office HRAssistantmaybe requiredto walk the dealership property and mayencounterinclement weather. The HR Assistant could also enter the service areas and be exposed to dangerous work environments fumes/exhaustand loud noise level in the work environment is usually quiet to moderate.