Marketing & Proposals Administrator

Toronto - Canada

Monthly Salary: $ 70 - 110

Experience Required: 1-3years

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Marketing & Proposals Administrator

Location: Toronto ON (Hybrid)

Start Date: February 2026

Compensation:

About rybka

rybka Group Inc. (rybka) is a proudly Canadian employee-owned engineering consultancy providing mechanical electrical commissioning and building performance solutions across Canada. We partner with architects developers and institutional clients on commercial institutional healthcare residential and infrastructure projects.

rybka operates through two specialized member firms: rybka Ellard Willson (REW) and Bell Armstrong Commissioning (BACx). REW is rybkas mechanical and electrical engineering consulting practice serving public-sector institutional educational healthcare and commercial facilities. BACx is rybkas dedicated commissioning division operating independently and focused on building commissioning and performance optimization through a data-driven technology-enabled approach.

rybka Ellard Willson (REW) is currently seeking a Marketing & Proposals Administrator to support proposal coordination and marketing activities. This entry-level role is ideal for someone who is organized detail-oriented and eager to learn while working closely with experienced technical and leadership teams.

Role Overview

The Marketing & Proposals Administrator will support day-to-day marketing coordination and proposal administration in a fast-paced A/E/C consulting environment. This role is ideal for anyone looking to gain hands-on experience in proposal production document formatting and professional services marketing support.

You will work closely with the Marketing & Proposal Manager and technical staff to support high-volume proposal submissions and maintain consistent branding across all materials.

Key Responsibilities

Proposal Administration Support

Assist with formatting and compiling proposal submissions (Word/PDF)

Support updates to staff resumes (CVs) project sheets and proposal forms

Proofread proposal content for accuracy grammar consistency and formatting

Help maintain document control naming conventions and submission folders

Support coordination of proposal deadlines and internal reviews

Marketing Administration Support

Organize and maintain marketing content libraries and shared folders

Support updates to marketing collateral (project sheets one-pagers brochures)

Assist with branded templates (proposal and presentation templates)

Support basic LinkedIn content formatting and internal communications drafts

Help coordinate business cards email signatures and branded assets as needed

Qualifications

Currently enrolled in a Co-op program (or internship stream) in Marketing Communications Business Design or a related field

Strong attention to detail and organizational skills

Excellent written communication and proofreading ability

Strong Microsoft Word and PowerPoint skills (formatting-heavy role)

Experience with Canva / Adobe tools is an asset

What Youll Gain

Real-world experience in a professional engineering consultancy

Exposure to proposal development in the A/E/C industry

Mentorship and training from marketing and technical leadership

Portfolio-building work and practical business communication experience

How to Apply

Interested candidates should send their resumes to

Compensation Transparency

The expected compensation range for this role is $50 000 $60 000 annually depending on experience skills and qualifications. Group health benefits are included.

Use of Artificial Intelligence (AI)

Artificial intelligence (AI) is not used to screen assess or make hiring decisions for this role. All applications are reviewed and evaluated by our recruitment team.

Vacancy Status

This posting represents a current vacancy.

Required Skills:

Electrical Designer Building Services (Hybrid) Location: Hybrid GTA Industry: Engineering Contact: Bob Bracalenti Vice President Design Construction & Development Email: Our client a leading national multi-discipline engineering firm is seeking an experienced and passionate Electrical Designer to join their dynamic Building Services team. This is a hybrid role offering flexibility career growth and the opportunity to work on high-impact projects across Canada. Key Responsibilities Design and develop electrical systems for commercial institutional and industrial buildings. Prepare detailed electrical drawings schematics and specifications using AutoCAD and Revit. Collaborate with mechanical structural and architectural teams to ensure integrated design solutions. Perform load calculations lighting layouts power distribution and fire alarm system design. Ensure compliance with applicable codes standards and client requirements. Participate in site visits inspections and coordination meetings as needed. Support project delivery from concept through construction administration. Must-Have Qualifications 5 years of experience in electrical building services design. Proficiency in AutoCAD and Revit; knowledge of electrical design software (e.g. ETAP SKM) is an asset. Strong understanding of Canadian Electrical Code and relevant building codes. Diploma or degree in Electrical Engineering or related field. Excellent communication and coordination skills. Ability to work independently in a hybrid environment and manage multiple priorities. Why Join Competitive salary based on experience. Excellent overall compensation package including benefits vacation and professional development support. Work with a collaborative forward-thinking team on diverse and meaningful projects. Flexible hybrid work model promoting work-life balance. If youre ready to bring your expertise and creativity to a firm that values innovation and collaboration we want to hear from you. If you are an Engineer and would like to discuss your career options dont hesitate to reach out for a confidential chat. Apply today by sending your resume to:

Marketing & Proposals Administrator Location: Toronto ON (Hybrid)Start Date: February 2026Compensation:About rybkarybka Group Inc. (rybka) is a proudly Canadian employee-owned engineering consultancy providing mechanical electrical commissioning and building performance solutions across Canada. We p...