File and Resource Management Administrator Canada Summer Jobs

Are you passionate about contributing to the community Are you interested in working for an organization that is committed to learning and growing puts people at the centre of our work believes in a culture of belonging and builds on the strength of our community

Camino Wellbeing Mental Health supports individuals families and communities as they work to strengthen their wellbeing and mental health. Our vision is to have a connected community where all people thrive.

WHATSTHEOPPORTUNITY

Through the Canada Summer Jobs Program we are looking for three File and Resource Management Administrators to join our team on a temporary this role you will be responsible for organizing hard and soft copy client files across our archives and active Client Information Systems as well as assisting in aligning the storage and retention of legacy agency client files with our current policies of the unified agency of Camino Wellbeing Mental Health. You will play a key part in supporting the agency transition to a paperless file storage wherever possible and align the archive data systems to adhere to current policies.

This vacancy is dependent on successful funding through the Canada Summer Jobs program.

WHYWORKFORUS

We are an organization that serves individuals families and communities within the Waterloo Region. We are excited about our work the impact we have in the community and our people (our people are our superpower!). We are committed to doing what is best for our community and to developing our people.

Join us to:

• Do work that matters.
• Be part of a caring passionate and collaborative workplace that lives its
• Learn a ton and support us in creating a more seamless experience for individuals families and our
• Be a part of our diversity equity and inclusion
• Put the people we serve at the centre of everything we
• Have a positive impact in our
• Work with an organization that supports your growth and provides opportunities for you to use your transferable skills among other teams and programs.

WHAT YOULL BE DOING:

• Contribute to the plan and execution of a strategy to organize hard copy client files and archive electronic files following Caminos processes or ministry guidelines
• Become the subject matter expert within the current client file management system (EMHware) fully understand the management retention and destruction of files in that system
• Familiarize and have basic understanding of the archive database systems (Penelope Caseworks AIM Archive) and the connection between the various systems of client record storage.
• Handle all access to hard and soft copy client files with the highest privacy integrity and confidentiality.
• Upload and organize client files working closely with the Supervisors of Programs and Services and Administrative Supports for approvals on tasks where required and direction of file management.
• Understand reporting function of the system pull and review clinical file upload reports
• Data entry as required to digitize critical hard copy files into the client file management system.
• Participate as a member of the Administration Support team by attending Client File Project meetings and team meetings.
• Model the Values of the Organization (We put people at the centre of our work We are a culture of belonging We learn grow and try new things We build on the strength of our community).

WHAT WERE LOOKING FOR:

• Completion of or enrolment in a post-secondary education program within the social services field
• 1-2 years of administrative experience preferred
• Experience with client file management systems (EMHware AIM Penelope) a strong asset
• Strong communication and organization skills
• Computer proficiency in Microsoft Office Word Excel Outlook and PowerPoint
• Working knowledge of office equipment Microsoft office programs and general computer skills
• Strong attention to detail for effective and efficient data entry
• Ability to work independently at times and as a team player as part of a larger team
• Proven ability to solve problems

ELIGIBILITY REQUIREMENTS:

These positions are dependent on receiving funding through the Canada Summer Jobs program and therefore applicants must meet the following requirements should the application be approved:

• Between the ages of 15 and 30 at the start of employment

• Canadian citizen permanent resident or person to whom refugee protection has been conferred under theImmigration and Refugee Protection Actfor the duration of employment

• Hold a valid Social Insurance Number at the start of employment and be legally entitled to work in Canadain accordance withrelevant provincial or territorial legislation and regulations

• Full-Time Camino employees are ineligible for Canada Summer Jobs funded positions

The successful candidate will be notified of the funding decision once it is receivedby Camino Wellbeing Mental Health

ANYTHINGELSEISHOULDKNOW

• This is a fulltime temporary employment position
• The successful candidate will be notified of the funding decision once it is received by Camino Wellbeing Mental Health
• Requires the ability to commute throughout the Waterloo Region to different office locations
• Must be able to provide either proof of vaccination or documentation providing a satisfactory reason under the Ontario Human Rights Code for not being vaccinated
• Must complete a satisfactory Police Record with Judicial Matters check
• Wage: $20.90 per hour
• Estimated start date for this role will be May 11 2026 and will end August 28 2026.

OURCOMMITMENTTOEQUITY

Camino is an equal opportunity employer and supports workforce diversity. At Camino we believe that diversity enriches our performance clients services offered the communities where we live and work and the lives of our employees. Should you require accommodation during the recruitment process please contact Human Resources (). While we thank all applicants for their interest only those candidates selected for an interview will be contacted.

As we continue to be responsive to the changing needs of our communities we acknowledge the historical and present-day violence and systemic barriers that continue to harm members of our Region and that we must ask ourselves not if we are complicit but how.

Camino is committed to developing anti-oppressive practices and equitable outcomes for the families we serve while ensuring that our programs reflect and meet their needs. We recognize that we must work in collaboration with others to dismantle systems of oppression discrimination and violence that people face as a result of their diversity beliefs and identities.

Building equity takes time resources intentional commitment and behavioural change. It is an ongoing process and we start by recognizing the racism and discrimination faced by Indigenous people Black people Asian communities racialized people ethnic or linguistic groups members of the 2SLGBTQIA communities unhoused people people with mental illness and people with physical and intellectual disabilities.

To help us create change and ensure that we can continue helping families thrive Camino has invested in antiracism and anti-oppression training for all our addition we have engaged in an organizational assessment to identify and address gaps. We have also created an Equity Leader position to help ensure our policies processes and practices eliminate any existence or influence of systemic racism across our organization.

Required Experience:

Junior IC