Project Manager Virtual Assistant
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Job Location:
Manila - Philippines
Monthly Salary:
$ 7 - 7
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
The Project Manager will play a critical role in owning timelines tracking deliverables and driving execution across multiple initiatives. This role is designed to reduce executive bottlenecks accelerate launches and ensure accountability across internal teams contractors and external partnerswithout requiring constant oversight.
About Our Client
Our client is scaling a multi-brand ecosystem that blends wellness marketing education and technology. They operate in a fast-paced growth-focused environment where execution clarity and follow-through are essential.
Responsibilities
- Own and manage end-to-end project timelines across multiple brands and initiatives
- Break down large initiatives into clear actionable task plans
- Track enforce and follow up on deadlines across teams contractors and partners
- Proactively follow up on deliverables without being prompted
- Maintain project visibility dashboards (status timelines owners risks)
- Provide concise status updates and flag risks early
- Manage workflows in Asana with readiness to transition into a custom Notion workspace
- Maintain daily execution and communication within dedicated Slack project channels
- Identify SOP gaps and recommend process improvements as bottlenecks arise
- Ensure assets move from ready live repurposed not stalled
- Manage version control for assets templates and documents
- Track approvals and ensure feedback is implemented accurately
- Help prioritize urgent vs. important initiatives to protect executive focus
- Track affiliate and referral partnerships and their deliverables
- Coordinate timelines for co-created content and joint initiatives
- Maintain a simple partnership database (contacts status next actions)
- Ensure reciprocal obligations (emails posts promos content) are completed on time
- Attend calls with leadership and capture clear action items
- Join or support select client calls when needed
- Manage approvals and follow-through on client-facing deliverables
- Create client reports and dashboards using AI tools (e.g. Claude)
- Act as a point person for last-minute client needs reducing executive interruptions
- Create client reports and dashboards using AI tools (e.g. Claude)
- Asana
- Notion (transition-ready)
- Slack
- AI tools for reporting and documentation
- Google Workspace / Microsoft Office
Requirements
- Proven experience as a Project Manager Operations VA or Senior Operations Coordinator
- Strong ownership mindset with the confidence to follow up and push for delivery
- Excellent spoken and written English communication skills
- Highly organized systems-driven and execution-focused
- Comfortable managing multiple workstreams simultaneously
- Experience working in Asana; adaptable to Notion-based systems
- Highly responsive and effective in Slack-based workflows
- Experience supporting founders agencies or startups is a strong plus
- Projects move forward without executive chasing
- Clear ownership and accountability across teams
- Faster smoother launch cycles
- Reduced executive stress and decision fatigueConsistent on-time delivery of initiatives and assets
Benefits
- Competitive salary commensurate with experience
- Opportunities for professional development and growth
- Work in a dynamic and supportive team environment
- Make a meaningful impact by helping to build and strengthen families across the globe
- Reduced executive stress and decision fatigueConsistent on-time delivery of initiatives and assets
Required Skills:
Proven experience as a Project Manager Operations VA or Senior Operations Coordinator Strong ownership mindset with the confidence to follow up and push for delivery Excellent spoken and written English communication skills Highly organized systems-driven and execution-focused Comfortable managing multiple workstreams simultaneously Experience working in Asana; adaptable to Notion-based systems Highly responsive and effective in Slack-based workflows Experience supporting founders agencies or startups is a strong plus What Success Looks Like Projects move forward without executive chasing Clear ownership and accountability across teams Faster smoother launch cycles Reduced executive stress and decision fatigueConsistent on-time delivery of initiatives and assets
Company Industry
IT Services and IT Consulting
Key Skills
- Bluebeam
- Construction Estimating
- Construction Experience
- ProCore
- Microsoft Outlook
- Prolog
- Construction Management
- Project Engineering
- Project Management
- Project Management Software
- Microsoft Project
- Budgeting
