Capital Markets, Executive Assistant

At Cortland you map the story of your success. We dont adhere to the status quo we love outside industry perspective and we thrive on exploring possibilities and reimagining solutions. As an innovative leader in multifamily our high performance continues to drive exponential growth and we invite you to join us on our journey towards real estate tools and guidance to sharpen your skills you can forge your own career path love what you do and let it show.

The Executive Assistant will support the Head of Capital Markets and the senior team serving as a proactive liaison among investors lenders bankers partners internal stakeholders and outside organizations. This role ensures the efficient andtimelyflow of work across investor-facing activities deal processes and team operationsfacilitatingaction accountability and clear communication. It is ideal for someone who thrives in a fast-paced environment wants direct exposure to transactions and investor engagement and is eager to grow through access visibility and trust within a high-impact function.

Capital Markets Support & Representation

• Serve as a trusted advisor and liaison to the Head of Capital Markets and senior teamalwaysmaintainingstrict confidentiality and professionalism.

• Anticipate needs ahead of meetingsroadshows diligence sessions andclosingsflag risks and propose solutions before issues arise.

• Hold internal stakeholders and external partners accountable for deadlines deliverables and follow-through.

• Represent the Capital Markets teams tone leadership style and company culture in all interactions ensuring consistency and alignment.

Calendar Roadshow & Travel Management

• Expertly manage and prioritize calendars for the Head of Capital Markets and senior leaders balancinginvestorlenderbanker and internal commitments while accounting for travel time and meeting priorities.

• Coordinate complex domestic and international travel including flights accommodations ground transportation and diningensuring seamless end-to-endlogistics.

• Maintain detailed travel preferences (airlines seating loyalty programs) and arrange transportation options tailored to timing and location.

• Manage companyaircraftscheduling when applicable following established protocols and approval processes.

• Demonstrate attention to detail byanticipatingpersonal and hospitality preferencesdietary restrictions room setup seating lighting and special datesto create a thoughtful experience.

• Exercise discretion in handling sensitive personal information sharing only what is necessary to support collaboration and team effectiveness.

Communication & Coordination

• Draft and manage team correspondenceensuringtimely clear responses andappropriate routingof inquiries to the right owners for action.

• Connect organizational dots by involving the right stakeholders at the right time (finance legal IR asset management operations marketing) to keep work moving.

• Prepare detailed agendas and comprehensive briefing materials for investor meetings diligence sessions and roadshowsactively sourcing data insights and context from internal and external channels.

• Diligently manage post-meeting follow-ups to drivetimelyaction and track decisions tasks and documentation.

• Establish consistent templates and standards for agendas briefing notes follow-up trackers and investor meeting packs.

• Create light automation or checklists for recurring processes (roadshows diligence AGM) to ensure repeatable excellence.

Deal Investor & Event Support

• Maintain a robust project tracker across active deals investor engagements and strategic initiatives; provide regular status updates and highlight dependencies risks and next steps.

• Support CRM hygiene (e.g. Salesforce or equivalent) with disciplined updates on contacts interactions follow-ups and meeting outcomes.

• Prepare collect and quality-check meeting materialscoordinating with presentersconsolidatingdecksassistingwith PowerPoint formatting and ensuring brand and data accuracy.

• Coordinate Annual Investor Conference (AGM)logisticsend-to-end: internal prep meetings schedules briefing docs printed materials vendor coordination expense tracking and invoice payment and onsite administration.

• Support on-site investor and lender meetings including hospitality and setup: A/V and conferencing tech checks refreshments room layout and seating preferences blinds/lighting catering orders transportation and parking validations.

• Manage team-hosted dinners events hotel blocks and offsite meetingroomsbalancing cost convenience and guest experience.

• Track and organize routine and non-routine correspondence NDAs distribution lists and key documents for investor interactions and deal processes (in partnership with finance/legal whereappropriate).

Operational & Financial Administration

• Prepare and review expense reports and reconcile meeting/event costs promptly.

• Coordinate paperwork and signatures with speed and accuracy;facilitatesmooth approvals and document circulation.

• Maintain departmental calendars for recurring cadences (weekly pipeline reviews monthly investor updates quarterly strategy sessions) and ensure materials are ready in advance.

Experience & Education

• Priorexperience supporting senior leaders in capital markets investment banking private equity real estate finance investor relations or a similarly fast-paced investor-facing environmentispreferred.

• Prior experience inProjectManagementincluding planning execution and follow-through on deliverablesis preferred.

• Bachelors degree preferred but not.

Skills & Competencies

• Exceptional interpersonal skills with the ability to build strong relationships and work effectively with senior leadership and diverse stakeholders.

• Proven success managing complex calendars travel and eventlogisticswith precision and urgency.

• Excellent written and verbal communication skills.

• Demonstrated ability toanticipatechallenges propose solutions proactively and prevent issues before they arise.

• Exceptional prioritization and triaging skills; able to protect executive focus make judgment calls independently and manage rapid context-switching.

• Strong organizational and time-management abilities; adept at multitasking with precision and attention to detail.

• Demonstrate advancedproficiencyin modern productivity communication and project management tools; introduce improvements that increase visibility and reduce friction (e.g. Outlook/Teams/Zoom Asana/Smartsheet CRM).

Personal Attributes

• Self-starter with a proactive approach and strong emotional and professional maturity.

• Flexible intellectually curious and eager to learn.

• Service-oriented mindset witha hospitality mindset toward both internal partners and external stakeholders.

• High integrity discretion and professionalism; comfortable with sensitive information and tight deadlines.

• Friendly confident and professional demeanor in all interactions.

Additional Requirements

• Willingness to work eveningsweekends and travelas needed.

• Responsible for handling sensitive information and financial data. Access to and management of private financial data will require signing a confidentiality agreement.

Founded in 2005 Cortland is an international vertically integrated multifamily real estate investment development and management firm with a resident-centric approach to living experiences. Recognized as one of the top 10 multifamily owners and operators in the US Cortland combines in-house design construction and operations to deliver value and innovation across its portfolio.

Join us as we reimagine apartment living and drive outsized returns through purpose performance and people.

Cortland is an equal opportunity employer andwereproud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardlessof race color religion gender sexual orientation gender identity or expression national origin age disability protected veteran status genetic information or any other characteristic protected by applicable you have a disability and need an accommodation orassistancewith the application process and/or using our website please email

Cortland is a drug-free workplace.

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