Finance Manager

Job Description

The Department of Biochemistry has an outstanding opportunity for a Finance Manager to join their team.

Position Dimensions

This is a key position for the Department of Biochemistry business operations impacting the entire scope of financial and administrative policy decisions resource allocation and long- and short-term planning that has direct impact on the departmental financial health and viability. The Department has a large research program two cost/recharge centers and a wide variety of gift and endowment funds. The position of Finance Manager is key to the effective and successful management of post-award and business operations for the entire department and as such has an important direct impact to the University.

Position Purpose

Senior-level management of departmental finance operations with an emphasis on post-award operations and compliance to include development documentation communication oversight and implementation of department fiscal and post-award management policies to ensure strict compliance with all SOM UW State and federal requirements. Plans coordinates and directs entire complex process of post-award management for a large department within the School of Medicine involving multi-million grant funding in addition to state gift and royalty funding streams.

Position Complexities

This position plans directs and coordinates the entire process of departmental post-award grant and financial management encompassing departmental administrative operations and over twenty-three faculty Principal Investigator labs with multi-million dollar grants from federal funding agencies private sponsors and foundations all with their own complex sets of policies for fiscal management reporting and regulations. This is an audit-heavy high-stakes area that requires a senior-level manager with a strong expertise broad experience and solid background in finance management including exceptional level of expertise in all federal funding policies state fiscal policies and UW grants management process. Institutional knowledge combined with in-depth expertise in relevant federal state and university policies and regulations is addition to in-depth expertise in all UW financial tools and systems this position continues to lead and manage the recent transition to the new UW Financial System (Workday) which encompasses new systems and enhanced processes for all aspects of fiscal reporting and management purchasing/procurement pre- and post-award grant management. Ensure effective adaptation of all stakeholders (faculty PIs fiscal staff peers) to the new system tools and reporting requirements trouble-shoot and serve as an expert resource helping lead the department through the complex transition to the new system. Perform complex data and business analyses across a large variety of grant and contract revenue sources for the department making direct contribution to decisions that directly affect department business operations.

Strategic Planning

This position works closely with the department Director to develop long-range financial plans based on research and analysis makes critical decisions and/ or recommendations to senior leadership based on in-depth research. Perform complex data and fiscal analysis and direct asset / resource allocation with substantial responsibility for the allocation of resources and program results. Holds high-level approval authority and key role in collaborating with the Department Director on strategic fiscal forecasting and planning across multiple funding sources (state federal grant and contract royalty gift funding) to help develop strategic vision and planning.

Compliance and Reporting

Serve as an expert resource to departmental director and faculty on questions of fiscal compliance to adhere to federal state and sponsor regulations. Responsible for fiscal reporting as required by grant sponsors MAA and UW SOM.

Lead Responsibilities

Directly manage and lead departmental fiscal unit - manage processes and staff - to oversee and direct all aspects of complex post-award fiscal purchasing and compliance operations for the entire department.

Position Responsibilities

50% - Post-Award Management: Departmental Fiscal Manager is responsible for oversight and direct management of departmental post-award and finance operations: Plans coordinates and directs multiple key processes including heading the entire post-award management process for the departmental research body. This includes direct oversight of multi-million dollar budgets for over 20 faculty PIs with a multitude of grant awards as well as gift philanthropic royalty endowment and other funding streams. Conducts regular detailed review and assessment of faculty grant budgets auditing award spending for allowability and adherence to award terms and conditions to ensure compliance with all relevant federal state and University policies and regulations.

Utilizing new UW financial systems (Workday) conduct complex fiscal and data analysis and create regular reports long and short-term financial projections for faculty PIs on a large variety of cost centers comprising grant contract gift endowment and other sources of revenue. Work closely with faculty PIs to provide them with up to date retrospective and projections of the existing and new awards advise them on policies for allowabiltity of expenses management of sponsored funds and resources.

Work closely with GCA OSP MAA and other relevant UW offices on all aspects of award life cycle- from award to close. Coordinate with the departmental grant manager to ensure timely submission of progress reports and milestones by PIs and staff; work with GCA on timely grant closing process and FFR (Final Financial Reports) to federal and private funding agencies to ensure all deadlines and policies are met (critical).

30% - Supervisory and Lead Responsibilities: leads and directs departmental fiscal unit with direct oversight and responsibility for results and processes under the purview of direct reports. Manages direct reports: in cooperation with Department Director contributes to performance evaluations mentoring hiring training and day-to-day management of direct reports. Plans coordinates and directs operational processes of the unit with direct accountability and decision-making authority for the following areas/ staff:

• Procurement - Budget/Fiscal Analyst (1 FTE): large scale procurement operations for scientific equipment and supplies for 20 departmental labs. Vendor management. Contracts and agreements. Travel policy and process (departmental school UW). Training of the lab managers to put in orders utilizing the Workday systems. Subcontract management: invoicing invoice payments resolution of issues. Procurement for departmental shared equipment and facilities. Equipment inventory annual process.

• Budget/Fiscal Analyst Lead (1FTE): ECC - management of FECs (Faculty Effort Certification process); Project Certification process (quarterly); monthly reporting to all faculty budget reconciliation for all faculty budgets review reports and advise faculty on budget inquiries; Procard CTA Travel Reimbursements management for entire department; managing student assistants and equipment receiving process (packing slips requisitions). Budget analytics multiple reports thorough documentation and records management.

• Oversight of two departmental Cost/Recharge Centers Fiscal Operations: Biochemistry Stores and Cryo-EM Facility serving the entire SOM and campus scientific community. Work with SOM and MAA to provide quarterly and annual financial reports and rate proposals based on the self-sustaining model. Second-tier oversight of the Biochem Stores Manager and student assistant (2 FTE)

10% - Departmental Finances: This position works closely with the department Chair and Director to develop long-range financial plans for the department based on careful analysis providing key data to senior leadership. Performs complex data and fiscal analysis and provides long- and short-term financial projections to inform key decisions on resource allocation by senior leadership; is a key contributor to critical decisions on the allocation of resources and forecasting on main departmental cost center budgets (State GOF ICR Royalty Discretionary Budget and several endowments). Holds high-level approval authority and key role in collaborating with the Department Director on strategic fiscal forecasting and planning across multiple funding sources and annual and ad-hoc reporting to the School of Medicine and Deans office top management.

8% - Process Improvement and Change Management. Actively leads ongoing process improvement to improve efficiency and streamline operations. Makes informed decisions and recommendations to management and staff based on thorough knowledge of processes and operational realities on the ground - from adopting new financial tools (Workday CUBE) to the new purchasing system new reporting systems payroll pre- and post-award grant management and interfacing portals with GCA OSP.

2% - Special projects and other duties as requested on an ad hoc basis.

Minimum Qualifications

• Bachelors degree in accounting business or related field.

• 4-5 years experience in Finance and Grant Administration

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements such as a license/certification/registration.

Additional Qualifications.

• Direct experience managing post-award sponsored projects in academic environments (UW experience strongly preferred)

• Prior experience as finance manager grant manager or program finance analyst with hands-on forecasting and budget management skills.

• Strong management and leadership skills policy development and compliance.

• Advanced skills in fiscal forecasting and analysis advanced spreadsheet and accounting skills advanced analytical skills/ experience.

• Advanced knowledge of: federal grant regulations including allowability of expenditures indirect cost recovery budgeting and reporting and of UW fiscal and procurement policies and procedures.

• Advanced knowledge and hands-on experience with Workday Finance GCA Award Portal SAGE

• Superior work ethic and organizational and management skills.

• Excellent communication skills written and verbal; excellent analytical skills and sound judgement required.

Desired Qualifications

• Experience with PurchasePath UW Procurement Travel Payroll PAA JV expense and salary transfers.

• Experience working with GCA UW Purchasing UW Internal Audit strongly preferred. Strong skills in policy development compliance and audit management.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.