Executive Director. Financial Services

POSITION: Executive Director of Financial Services

Exempt Status: Exempt

No. of Days: 226 According to district approved calendar

Department: Financial Services

Reports To: Chief Financial Officer

Supervises:As assigned

Qualifications:

Education:

Bachelors degree in accounting/finance or related field required - Masters degree in business or education administration preferred.

Certification: - CPA license or Texas Association of School Business Officials (TASBO) certification preferred.

Experience: - Minimum of five years of management experience (public education or private sector). - Demonstrated experience supervising finance or accounting teams and managing large-scale budgets

Special Knowledge/Skills: - Advanced knowledge of school finance budgeting accounting systems and economics. - Demonstrated leadership skills and the ability to manage a large budget and diverse personnel. - Expertise in data interpretation specifically with complex formula calculations and financial applications. - Strong communication and interpersonal skills to articulate the districts mission to the community and board

POSITION FUNCTION/PURPOSE

The Executive Director of Financial Services serves as a key strategic partner to the Chief Financial Officer in directing and managing the operation of all financial and business affairs of the district. This role provides managerial direction to ensure legally sound cost-effective practices that align with board policy and support the districts instructional goals. The Executive Director is responsible for maintaining the districts strong financial position through rigorous oversight of investments cash flow budgeting audits and the complex financial structures of 1882 partnership campuses

MAJOR RESPONSIBILITIES AND DUTIES:

Strategic Financial Leadership and Support

Keep the CFO informed of all business affairs and serve as a technical advisor on the financial condition of the district.

Work with district personnel to project student enrollment staffing needs and capital equipment requirements for long-range financial planning.

Ensure the integrity of all district accounting records and financial reports in accordance with standards prescribed by the Texas Education Agency (TEA) and the Generally Accepted Accounting Principles (GAAP).

Prepare and deliver professional written and oral presentations to the Board of Trustees principals and community groups as needed.

Financial & Fiscal Management

Support the CFO as a designee to invest district funds to maximize return while ensuring they are protected and meet cash flow needs.

Ensure PEIMS data is accurate prior to submission sent to TEA

Ensure the district is in compliance with spending requirements federal drawn downs and spending requirements

Compile district campus and program budgets; monitor budget variances and oversee necessary adjustments.

Create a monthly budget forecast based on actuals and projections of revenue and expenses and keep the CFO updated on suggestions to ensure long-term financial solvency. Establish and maintain working procedures with auditors and the bank depository; oversee federal fund applications and audits.

Ensure that all financial obligations of the school district (accounts payable notes payable bonded indebtedness and payroll) are met on a timely basis.

Maintain internal control procedures to safeguard assets ensure reliability of accounting data and promote operational efficiency.

1882 Partnership Oversight

Serve as the primary district liaison with each 1882 partnership regarding financial matters.

Calculate and forecast state and local revenue allocations for all In-District Charters every six-week attendance period and during TEA final settle-ups.

Summarize and adjust budget allocations for partnerships after every attendance period and communicate these adjustments to partners.

Provide financial analysis forecasting and planning for potential future partnerships through the Call for Quality Schools process.

Review and analyze SB 1882 Partnership agreements for financial implications and ensure the Chart of Accounts for partners aligns with GAAP and TEA requirements.

Organization & Personnel Management

Define and evaluate job performance expectations for direct reports and develop staff training plans to ensure a high-performing finance team.

Provide annual PTA/Booster Club training to the appropriate audiences.

Continuously evaluate and improve the efficiency of accounting payroll purchasing state and federal budget and warehouse services.

Formulates with the Chief Financial Officer an annual Executive Director of Finance Professional Development Plan.

Observe professional and ethical standards in accordance with generally accepted community standards and the Texas Education Agency code of ethics and maintain an extreme degree of confidentiality.

Perform other duties as assigned.

Use information and insights provided through assessment instruments district appraisal process evaluative feedback from line supervisors and professional development programs to improve performance.

Provide leadership in addressing challenges facing the profession; pursue professional development activities; disseminate ideas and information to other professionals

Key Performance Indicators (KPIs) for Success

Achievement of an unmodified annual audit and maintenance of a Superior FIRST (Financial Integrity Rating System of Texas) rating.

High level of accuracy in enrollment and revenue forecasting for both the district and 1882 partners.

Timely and accurate execution of payroll and accounts payable

WORK ENVIRONMENT

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job The noise level in the work environment is usually moderate. Must be able to maintain emotional control under stress. Occasionally required to travel to facilities within the district. May be required to work after school and weekends. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager

All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information. Midland Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex (including pregnancy) national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layof recall transfer leaves of absence compensation and training

Required Experience:

Director