Conference Coordinator, Greenbuild

Key responsibilities

• Work closely with Senior Conference Manager to execute annual conference program including speaker recruitment CFP management session scheduling and communicating with Working Groups/Association on a regular basis.
• Maintain and manage online conference operations website based on program timeline including but not limited to build-out and test speaker resource center speaker contracting speaker communications and task completion conference content and all presentation needs.
• Support conference program production schedule and multi-faceted call for proposals process for the general conference program in coordination with marketing and the association.
• Assist Sr Conference Manager with onsite conference operations at the event including temporary staff speaker coordination of 400 individuals onsite access control assistance speaker ready room and specialty programs/tracks including:
  • Coordinate production including run of show documents voice over recordings furnishings slide decks stage sets videos music stage management.
  • Coordinate and recommend based on specific types of education needs applicable stage/room set audio visual food and beverage.
  • Coordinate education related sponsorship fulfillment support.
  • Coordinate meeting rooms diagrams and room setup.
  • Coordinate access control needs and grid setup with operations and registration.
• Produce conference surveys quizzes and on-site digital distribution. 
• Maintain Provider status for continuing education units through multiple industry associations including submitting all sessions for approval ensuring proper presentation requirements are followed post-show follow-up and credit reporting/adjustments.
• Work with Marketing to ensure conference information on show websites is timely and updated frequently.
• Coordinate with marketing to set up extensively test and monitor registration for conference program & speakers.
• Coordinate with marketing and operations to develop and test mobile application for attendee onsite use.

Organize delivery of Conference recordings and executive summaries via online platform(s)                

Qualifications :

Qualifications

• Excellent communication skills both written and verbal
• Project coordination skills and proven ability to work on multiple priorities and work within tight deadlines
• Strong organizational skills and attention to detail
• Experience of populating databases websites or CRMs
• Knowledge and experience with Microsoft Teams and Zoom platform functionality
• Strong computer skills specifically with Microsoft Office. Outlook Excel and PowerPoint experience essential Access a strong desirable asset.
• Ability to work independently is essential
• Previous experience in events a strong asset
• Ability to mail merge an asset
• Passion for virtual technology and event platforms an asset
• Positive work ethic and teamwork/collaborative skills

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time