Events Coordinator
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Events Coordinator
Location: On-site / Hybrid (with travel as required)
Employment Type: Full-time
Position Overview
Prime Response Inc. (PRI) is seeking an Events Coordinator to provide support to a Federal agency located in Alexandria VA.
The Events Coordinator supports the planning organization and execution of corporate and outreach events serving as a primary point of contact for logistics vendors and onsite coordination. This role manages the operational details that ensure events run smoothly professionally and in alignment with client expectations.
Key Responsibilities
- Coordinate logistics for meetings conferences trade shows and outreach events.
- Manage venue logistics room setups signage catering shipping and equipment.
- Serve as the main point of contact for eventrelated inquiries issue resolution and onsite support.
- Coordinate exhibit materials inventory tracking and event kits.
- Support RSVP management speaker coordination and event communications platforms.
- Assist with event setup breakdown and realtime troubleshooting.
- Maintain accurate documentation receipts and postevent reporting.
- Support both inperson and virtual event formats.
Requirements
Required Qualifications
- Bachelors degree or equivalent professional experience.
- Minimum 5 years of experience supporting trade shows conferences or event operations.
- Strong experience with shipping receiving inventory management and vendor coordination.
- Excellent customer service and stakeholder engagement skills.
- Proficiency with Microsoft Office and Adobe Creative Cloud.
- Ability to lift and transport event materials up to 50 lbs.
Preferred Qualifications
- Experience working in federal or compliancedriven environments.
- Familiarity with RSVP platforms (e.g. Eventbrite or similar tools).
- Strong organizational skills and ability to manage multiple priorities.
Benefits
Comprehensive and Competitive Full-time Benefits: Paid Time Off (PTO) sick leave paid Federal holidays health insurance dental vision AD&D short and long-term disability life insurance and a Fidelity 401K.
PRI is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity sexual orientation age non-disqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications merit and business needs.
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
