Executive Assistant Head of CP&O & Deputy CFO

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Job Description:

The opportunity:


Provide high-quality administrative organizational and communication support to the Head of CP&O & Deputy CFO. Ensure effective coordination confidentiality and professionalism in all interactions while enabling efficient execution of executive priorities across the organization.

How youll make an impact:

• Excellent communication coordination and organizational skills.
• Strong ownership mindset regarding agenda schedule and stakeholder interactions.
• Broad experience in the Executive Assistant or administrative discipline typically obtained through advanced.
• Obtain organize and prepare information for conferences speeches reports and presentations as requested by the executive.
• Edit proofread format and design documents support document production and form completion.
• Conduct data entry and ensure accuracy and completeness of executive-level materials.
• Own and manage the executives agenda ensuring optimal time allocation prioritization and preparedness.
• Oversee access to the executive and act as gatekeeper for internal and external stakeholders.
• Schedule and coordinate meetings workshops and travel arrangements including itineraries logistics and follow-ups.
• Receive screen and relay telephone and email messages from internal and external stakeholders.
• Manage filter and prioritize communication to support efficient decision-making.
• Ensure timely escalation and follow-up on critical items requiring executive attention. Navigate and support internal processes such as financial workflows authorization procedures and internal controls.
• Apply functional understanding to anticipate needs and ensure process compliance.
• High level of professionalism and confidentiality.
• Strong sense of initiative with an ability to anticipate needs.
• Excellent time management prioritization and multi-tasking skills.
• Responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.
• Living Hitachi Energys core values safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.
  

Your Background:

• Should have masters or bachelors degree in any stream
• Must have 8 years of relevant work experience.
• Ability to work in a fast-paced global and matrixed environment.
• Proven stakeholder management capabilities with the ability to interact across levels.
• Apply functional understanding to anticipate needs and ensure process compliance.
• High level of professionalism and confidentiality.
• Strong sense of initiative with an ability to anticipate needs.
• Excellent time management prioritization and multi-tasking skills.
• Strong interpersonal skills and ability to represent the executive with professionalism.
• Proficiency in both spoken & written English language is required.

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