Admin Executive

Ahmedabad - India

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

Role : Admin Executive

Job Responsibilities Include:

Managing housekeeping operations and ensuring upkeep standards.
Handling supplies inventory mailroom operations and equipment maintenance.
Coordinating transport arrangements driver compliance route efficiency and vehicle documentation.
Overseeing cafeteria and pantry operations including hygiene audits vendor coordination and equipment functionality.
Planning and managing in-house events (seminars conferences etc.).
Managing repair and maintenance activities including printers stationery and fault escalation.
Preparing various Admin reports such as daily/weekly/monthly updates vehicle tracking inspection and consumption reports.

FACILITIES:

Ensure housekeeping operations through coordination with the vendor-supervisor in allocation of responsibility/work areas availability of the requisite housekeeping-staff and adherence to upkeep schedules as well as the staffs adherence to personal hygiene and behavioral standards.
Ensure utilization of housekeeping material toiletries and other consumables.
Horticulture/Pest Control Service
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Mail room: Dispatch/Receipt. of mail/Courier. Open sort and distribute incoming correspondences.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

TRANSPORT:

Arranging pick up & drops for employees.
Manage and control transport movement by checking transport roster briefing drivers random checking of vehicles & drivers ensure all the vehicle related documents are in place.
Ensure the cab/buses are utilized in the best feasible way and reduce cab/buses if superfluous.
Perform ongoing evaluation of route efficiencies develop strategies for improvement and report suggested changes
Trouble shooting transportation issues
Educate and ensure cab/bus driver awareness of traffic & safety rules. Report areas of concern and non-compliance.
To track the cab movements and report deviations.

CAFETERIA & PANTRY MANAGEMNENT:

Managing the provision of quality (hygiene variety and taste standards) cafeteria services to staff members in a timely manner and as per the menu-options decided for the week in consultation with the canteen-committees where applicable.
Conducting pre-defined audits (base-kitchen audits pre-meal audits food-testing audits) at a random as well as a pre-determined frequency.
Managing cafeteria services from a seating-aspect also ensuring provision and operationality of other equipment such as microwaves vending machines Bain-maries in the right numbers.
Ensuring provision of quality cutlery crockery and other add-ons in the right number to ensure minimal wait-time for the staff while maintaining high hygiene standards
Pantry Operation Conducting regular checks and track the upkeep and maintenance of the coffee/ FMCG consumables vending machines from the aspect of machine operationality; stock renewal in a timely manner and ensure hygiene in the pantry areas and by monitoring the performance of the housekeeping/pantry staff. EVENT MANAGEMENT
Planning managing and organizing in-house events after due approvals (Conferences/ Seminars/ Training Programs/ Family Day/ Annual Day etc.)
Coordinating with the core-organizing team to understand expectations participation-figures event-design and schedule in order to develop and execute the checklist of arrangements to be made.

REPAIR & MAINTENANCE:

Managing the printing and stationery services to ensure disruption-free functioning.
Keep track and control the repair & maintenance cost.
Fault Management and Escalation - monitors the faulty events and reports or escalates the faults to the immediate manager.
Responsible for Upkeep repair maintenance of all Telephones & EPABX.
Monitoring the printers for functionality.

EVENT MANAGEMENT

Planning managing and organizing in-house events after due approvals (Conferences/ Seminars/ Training Programs/ Family Day/ Annual Day etc.)
Coordinating with the core-organizing team to understand expectations participation-figures event-design and schedule in order to develop and execute the checklist of arrangements to be made.

REPORTS

Maintain daily / weekly / monthly reports of the Admin related activities.
Online GPS tracking report.
Vehicle Inspection reports
Vehicle Sanitization reports
Vehicle utilization reports.
Office supplies consumption reports
EPABX and printer functionality report
Mail room Reports

Role : Admin Executive Job Responsibilities Include: Managing housekeeping operations and ensuring upkeep standards. Handling supplies inventory mailroom operations and equipment maintenance. Coordinating transport arrangements driver compliance route efficiency and vehicle documentation...