Academic Support Specialist (0097578T)

Title: Academic Support Specialist

Position Number:T

Hiring Unit: College of Education Curriculum Studies

Location: UH at Manoa

Date Posted: January 26 2026

Closing Date: February 10 2026

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Part-time 50% FTE

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: Special funds. Appointment to begin late February 2026 or soon thereafter. Renewal contingent upon satisfactory performance department needs and availability of funds.

Duties and Responsibilities

• *Under the direction of the Department Chair assist with planning and managing program operations to include creation implementation interpretation and maintenance of day-to-day functions policies practices and systems.
• *Assist in all aspects of candidate development including recruitment the admissions process course registrations and course evaluations through to commencement.
• *Provide support in all areas pertaining to course scheduling event planning fiscal personnel program evaluation and travel.
• *Assist in fielding inquiries by phone in-person or electronically regarding requests for information materials applications notices etc.
• *Work with the Graduate Division and Outreach College to provide support services to faculty and students through BANNER Outcomes etc..
• *Prepare and track required documents for students including student records course documents and student reports letters etc.
• *Design flyers presentations and other informational/outreach materials.
• *Monitor and update departments online information sites such as the COE website Facebook LinkedIn and other social media sites as required.
• Prepare annual program budget projections for personnel and operating expenditures; reconcile using the University financial system. Verify that expenses are aligned in the program budget and comply with University policies and procedures.
• Other duties as assigned.

*denotes essential functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Education Arts & Humanities Business Communication Social Science or related field and 0 years of progressively responsible professional experience with responsibilities for administration/office management or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Functional knowledge of principles practices and techniques in the area of administration/office management demonstrated by knowledge understanding and ability to apply concepts terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with administration/office management.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of administration or office management.
5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer apply word processing software and organize data in spreadsheet programs.
8. Experience processing personnel and other HR documents.
9. Experience providing academic and support services to students including but not limited to processing admissions student records and/or course documents.

Desirable Qualifications

1. Familiarity with electronic financial systems such as Kuali Financial System eTravel SECE.
2. Familiarity with academic systems such as BANNER Outcomes Star System Student Information System (SIS) Giving Tree.
3. Familiarity with shared drives like Google Drive and NextCloud.

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

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Inquiries: Kimo Cashman

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: