Finance Administrator

Dublin - Ireland

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

About the job:

Ethos is proud to deliver efficient effective solutions across a wide range of industries. We are currently seeking an Administrator to join our team supporting the finance function through a variety of administrative tasks including client manloader production system administration expense processing and other ad hoc duties as required.

About you:

The candidate must be based in Ireland to be consider for this position
1-2 years of administration or office based experience in a similar sized business preferable
Good organisational skills able to prioritise effectively & escalate as necessary
Proactive & effective communicator able to communicate both internally within the business and externally to clients & customers
Team player ability to work both independently and collaboratively with other team members in pursuit of finance objectives
Competent IT skills including a proficiency in the use of excel
Continuous improvement mindset
Interest in pursuing a career in business and finance preferable

About the job:

Production of Manloaders for invoicing to clients:
- Use project management system to obtain up to date timesheets
- Follow up with employees missing timesheets
- Using Manloader templates provided by clients input hours on weekly basis for review by accounts receivable specialist
- Work closely with accounts receivable specialist and client partner on approval of manloaders prior to invoicing to clients
- Ensure high degree of accuracy in hours entered and rates applied based on each client

System administrator for the ERP system:
- Keeping staff records up to date adding new starters and removing leavers
- Sending new starters training on the basics of using the system
- Become superuser on the system and assist with user issues across the business

Administer company expenses process:
- Review Revolut on weekly basis and ensure adequate supporting receipts for each purchase
- Compile travel expense summaries by project for re-billing to clients

Raise purchase orders to send to suppliers
Support Sustainability committee with quarterly data and reporting requirements
General office administration tasks printing scanning arranging courier.
Weekly and monthly analysis and report production
Ad hoc support request from other members of the finance team.
Drive process improvements in areas of responsibility and through engagement with the finance team as a whole
Own procedure documentation in areas of responsibility

Why Join us

At Ethos were dedicated to fostering an environment that encourages both technical excellence and personal wellbeing.

We offer:

Flexible Fridays and a 9-day fortnight working schedule enjoy every second Friday off to maintain worklife balance.
A state-of-the-art office in Charlemont Dublin 2 designed to promote collaboration innovation and wellbeing.
A culture that values flexibility learning and teamwork with clear progression pathways and support toward professional accreditation.
Opportunities to work alongside some of the most experienced engineers in the industry within a forward-thinking technology-driven consultancy.

Benefits:

Flexible working times (in agreement with your Direct Manager)
Pension Scheme
Travel tax scheme or bike-to-work scheme
Regular training/mentoring / further college support
Subsidised Health Insurance Allowance
A Professional Subscription Fee paid by the company
Paid Statutory Leaves
Healthcare check-ups and flu vaccinations
Gym / Fitness membership
Heavily subsidised social committee (5 a side golf society climbing club and regular social events)

Here at Ethos we believe in equal opportunities and that each individual can bring something WoW to our organisation. So if you dont necessarily meet every single point on the job description but think you have what it takes please still get in touch. Wed love to have a chat and see if you could be a great fit.

Our vision is to: Be the company people want to work with and for

Our values differentiate and focus us every day to be EPIC - for our people and our customers.

About the job:Ethos is proud to deliver efficient effective solutions across a wide range of industries. We are currently seeking an Administrator to join our team supporting the finance function through a variety of administrative tasks including client manloader production system administration ex...

About the job:

About you:

The candidate must be based in Ireland to be consider for this position
1-2 years of administration or office based experience in a similar sized business preferable
Good organisational skills able to prioritise effectively & escalate as necessary
Proactive & effective communicator able to communicate both internally within the business and externally to clients & customers
Team player ability to work both independently and collaboratively with other team members in pursuit of finance objectives
Competent IT skills including a proficiency in the use of excel
Continuous improvement mindset
Interest in pursuing a career in business and finance preferable

About the job:

Production of Manloaders for invoicing to clients:
- Use project management system to obtain up to date timesheets
- Follow up with employees missing timesheets
- Using Manloader templates provided by clients input hours on weekly basis for review by accounts receivable specialist
- Work closely with accounts receivable specialist and client partner on approval of manloaders prior to invoicing to clients
- Ensure high degree of accuracy in hours entered and rates applied based on each client

System administrator for the ERP system:
- Keeping staff records up to date adding new starters and removing leavers
- Sending new starters training on the basics of using the system
- Become superuser on the system and assist with user issues across the business

Administer company expenses process:
- Review Revolut on weekly basis and ensure adequate supporting receipts for each purchase
- Compile travel expense summaries by project for re-billing to clients

Raise purchase orders to send to suppliers
Support Sustainability committee with quarterly data and reporting requirements
General office administration tasks printing scanning arranging courier.
Weekly and monthly analysis and report production
Ad hoc support request from other members of the finance team.
Drive process improvements in areas of responsibility and through engagement with the finance team as a whole
Own procedure documentation in areas of responsibility

Why Join us

At Ethos were dedicated to fostering an environment that encourages both technical excellence and personal wellbeing.

We offer:

Flexible Fridays and a 9-day fortnight working schedule enjoy every second Friday off to maintain worklife balance.
A state-of-the-art office in Charlemont Dublin 2 designed to promote collaboration innovation and wellbeing.
A culture that values flexibility learning and teamwork with clear progression pathways and support toward professional accreditation.
Opportunities to work alongside some of the most experienced engineers in the industry within a forward-thinking technology-driven consultancy.

Benefits:

Flexible working times (in agreement with your Direct Manager)
Pension Scheme
Travel tax scheme or bike-to-work scheme
Regular training/mentoring / further college support
Subsidised Health Insurance Allowance
A Professional Subscription Fee paid by the company
Paid Statutory Leaves
Healthcare check-ups and flu vaccinations
Gym / Fitness membership
Heavily subsidised social committee (5 a side golf society climbing club and regular social events)