Labour Compliance Specialist

Job Description for Compliance Specialist:

• Regulatory Adherence and Monitoring:
  • Monitor and enforce compliance with all applicable labour laws and regulations including the Factories Act (if applicable) Shops & Establishments Act Payment of Wages Act Minimum Wages Act Payment of Bonus Act Equal Remuneration Act and the Sexual Harassment of Women at Workplace (Prevention Prohibition and Redressal) Act (POSH Act).
  • Stay abreast of dynamic regulatory changes and new Labour Codes in India analyzing their impact on company policies and operations and communicating implications to management.
• Statutory Filings and Documentation:
  • Manage and oversee all statutory registrations licenses and their timely renewals.
  • Ensure accurate and timely submission of all statutory filings periodic returns and compliance reports to relevant government authorities (e.g. PF ESIC PT LWF).
  • Maintain comprehensive and up-to-date documentation including statutory registers records of wages attendance leave and other relevant data to ensure transparency during inspections.
• Audits and Risk Management:
  • Plan and conduct regular internal compliance audits and risk assessments to identify potential vulnerabilities compliance gaps and operational inefficiencies.
  • Develop and implement corrective action plans and process improvements to address audit findings and mitigate identified risks.
  • Coordinate and facilitate external audits and government inspections acting as the primary liaison with authorities such as the Labour Department PF/ESIC officials and other relevant bodies.
• Policy Development and Training:
  • Draft revise and implement company-wide policies and standard operating procedures (SOPs) to ensure alignment with current legal requirements and best practices.
  • Develop and deliver compliance training sessions and awareness programs for employees and management on regulatory requirements and internal policies.

• Liaison and Grievance Handling:
  • Serve as the primary contact person for government authorities and external legal consultants on labour compliance matters.
  • Collaborate with the HR and Finance departments to ensure seamless execution of compliance-related activities such as payroll deductions and employee benefits administration.
  • Assist in managing and handling employee grievances related to compliance issues ensuring fair and timely resolution.

Required Qualifications & Skills:

• Education: Bachelors degree in law Human Resources Business Administration or a related field. A masters degree or relevant professional certifications (e.g. Certified Compliance and Ethics Professional - CCEP) are a plus.
• Experience:
  • Proven experience (3-6 years suggested) in a compliance legal or HR role with a focus on Indian labour laws.
  • Demonstrable experience in managing end-to-end statutory documentation and filings (PF ESIC PT LWF etc.).
  • Experience working within the IT/ITES industry is preferred.
• Skills:
  • In-depth knowledge of Indian labour legislation and regulatory frameworks.
  • Excellent analytical research and problem-solving abilities.
  • Strong written and verbal communication skills with the ability to interpret complex regulations and explain them clearly.
  • High ethical standards integrity and discretion when handling confidential information.
  • Proficiency in MS Office and familiarity with compliance management software or tools is advantageous.