Executive Assistant
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Job Location:
Hollywood, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
How youll CREATE:
Arrange meetings and conference calls via telephone and email
Cover phone lines and manage/update calendars
Coordinate and prioritize incoming verbal and email requests
Book travel accommodations & transportation
Maintain a strong working knowledge of employees and important external contacts
Work closely with other administrative assistants and occasionally cover their phone lines
Exercise discretion when patching calls rolling calls and interrupting meetings
Regular meeting prep coordination and notes
Greet meeting participants
Order and set-up food service for meetings
Promptly address any IT issues
Interact with vendors and promptly process invoices
Create and send grammatically/punctually correct internal/external company communication
Monthly expenses reconciliation and processing such as travel & entertainment expenses
Order office supplies make restaurant reservations and approve expenses
Additional duties as assigned
Bring your VIBE:
5 years of assistant experience supporting high level executives (entertainment preferred)
Self-starter with the ability to prioritize organize and establish administrative procedures
Adaptive flexible and work under pressure
Proactive in calendar scheduling and providing solutions
Ability to interact comfortably and effectively with external partners and clients employees of the company at all levels including Executive Management
Strong technical skills: typing and PC experience including Microsoft Office: Outlook Excel PowerPoint required
Strong organizational skills and attention to detail
Excellent oral and written communication skills
Multi-task and have excellent follow-through
Ability to handle confidential information
Business related degree or equivalent experience
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
