Accounting Coordinator Scholarships and Restricted Funds

Jacksonville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Department:

Office of the Controller

Anticipated Start Date:

June 1 2026

Annual Salary:

$42000.00

Work Hours:

8:00 am - 4:30 pm - Mon - Fri

Job Summary:

The Accounting Coordinator - Scholarships and Restricted Funds is responsible for managing and reconciling scholarship accounts and providing support for restricted funds accounting. This role ensures compliance with university policies and federal regulations and maintains accurate financial records. The accountant collaborates with the Financial Aid Office and the Grants Accountant to oversee fund disbursement prepare financial reports and provide exceptional service to students and stakeholders. Key responsibilities include monitoring scholarship budgets reconciling accounts and assisting with audits.

Duties and Responsibilities:

Oversee and reconcile scholarship and restricted fund accounts.
Monitors scholarship budgets to ensure alignment with scholarship awards and track fund disbursements.
Perform regular audits of financial aid and scholarship accounts to ensure accuracy.
Assist in developing overall institutional scholarship budget.
Resolve discrepancies in student accounts and maintain detailed records.
Manage and maintain general ledger accounting for all scholarships held at university.
Work closely with the Financial Aid Office to coordinate fund allocation.
Prepare financial reports and statements for internal and external audits.
Provide data analysis to support decision-making in scholarship aid and restricted programs.
Train staff and stakeholders on financial aid scholarship and restricted fund policies and procedures.
Account for all endowment investments monthly. Monitor and inform management for liquidation of investments if necessary after scholarships are awarded.
Reconciles endowment investment statements and analyses analyses and forecasts trends reviews investment journal entries.
Reviews all endowment gift agreements and planned giving instruments recommends appropriate classification sets up new endowment accounts.
Prepare annual Form 1042 and 1042-S for taxable scholarships for international students and analyze tax treaty status by country using specialized tax software.
Assist Grants Accountant with preparation of billing and financial reporting for grants and restricted funds.
Maintains files and records of all active restricted funds and awards. Archives historical awards.
Assist in preparation of Schedule of Expenditures of Federal Awards (SEFA).
Assists in responding to auditor requests related to annual Single Audit.
Performs all other duties as assigned

Required Minimum Qualifications:

Bachelors degree in Accounting Finance or related field

Preferred Qualifications:

Experience in higher education
At least one (1) year of accounting-related experience

Required Documents:

Cover Letter
Resume
Unofficial Transcripts (official required upon hire)

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

Retirement Plans
- Alabama Teachers Retirement System (TRS)
- RSA-1 Deferred Compensation
- 403-B Retirement Annuity (TIAA)
Health Insurance
- Medical (PEEHIP)
- Optional plans: vision dental flexible spending plan dependent care cancer and hospital indemnity
Long-term disability and life insurance
Tuition assistance
Paid and unpaid leave
Employee Assistance Program
Prescription assistance

For additional information regarding benefits please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act the Jacksonville State University Police provide information on crimes statistics crime prevention law enforcement crime reporting and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation age genetic information national origin disability status protected veteran status or any other characteristic protected by law.

Required Experience:

Department:Office of the ControllerAnticipated Start Date:June 1 2026Annual Salary:$42000.00Work Hours:8:00 am - 4:30 pm - Mon - FriJob Summary:The Accounting Coordinator - Scholarships and Restricted Funds is responsible for managing and reconciling scholarship accounts and providing support for re...