Office Manager
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Job Location:
San Francisco, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Wanna Join the Adventure
Were looking for an Office Manager to own the day-to-day operations and employee experience of our San Francisco office. Youll be the on-site point person who keeps the office running smoothly (space vendors onboarding office programs and facilities) and youll partner closely with People IT Finance and team leaders to create a welcoming high-performing workplace.
This is a hands-on role for someone whos equal parts hospitality-minded operationally rigorous and proactive: you spot issues before they become problems and you love building repeatable systems.
About This Role:
- Workplace Experience & Culture -
- Maintain a positive productive office environment comfort noise aesthetics supplies shared space norms seating plans etc. Overseeing workspace management Making workspace adjustments to accommodate team growth.
- Manage office perks and amenities Own the daily lunch catering program and managing snack and beverage stock and ensuring tidy functional and welcoming common spaces.
- Planning and organizing events team-building activities and celebrations.
- Coordinating office events outings holiday parties launch parties and other morale-boosting activities while gathering employee feedback.
- Be part of the organization of Loftsite support the team offsites.
- Onboarding & New Hire Experience Manage swag / welcome kits and first-day logistics so new hires feel expected and supported.
- Providing office tours Introduce new hires to key areas and explain office policies local how we work here orientation and explanation of Loft culture
- Helping with first-week logistics Ensure new hires know where to check in meet their team Buddies and understand office culture during their 90 day actions plan.
- Travels and Loft Loft Management -
- Assist in coordinating employee travel and logistics between offices and for remote work
- Booking reservations of our apartments Manage reservations for Loft stays ensuring the schedule is up-to-date to avoid overlapping bookings
- Housekeeping coordination. Schedule cleaning services between guest stays ensuring a clean and welcoming space.
- Managing inventory of amenities. Keep track of provided amenities (e.g. toiletries linens coffee snacks) and restock as needed.
- Facilities & Vendors Management (Office Loft Loft) -
- Coordinating office maintenance repairs and cleaning services Working with property managers repair technicians and cleaning services to ensure the office remains in top condition.
- Managing relationships with vendors Negotiating contracts and ensuring timely payments. Handling service complaints and resolving vendor-related issues.
- Budget/Finance:Maintaining records of office-related spending Identifying cost-saving opportunities without sacrificing quality.
- Documentation & Communication -
- Documenting policies and procedures in Confluence Maintain an update Confluence pages with office policies workplace guidelines and key resources for employees.
- Support lightweight internal comms as needed (e.g. posting monthly birthdays monthly anniversaries uploading All Hands slides and sharing a short recap leading monthly Standup Coffee).
Must Haves:
- 3 years experience in office management workplace experience facilities coordination or operations in a fast-paced environment.
- Event planning experience and a hospitality mindset.
- Strong vendor management skills (quality control escalation contract basics).
- Reliable proactive and calm under pressure
- Ability to lift/carry office supplies and handle light physical tasks as needed
Nice to Haves:
- Experience supporting hybrid workplaces and building office playbooks.
- Familiarity with ticketing/task tools Slack workflows etc.
- Prior experience managing corporate housing or short-stay apartments.
- Comfortable owning budgets invoices and operational tracking.
Some of Our Awesome Benefits:
- 100% company-paid medical dental and vision insurance option for employees and dependents
- Flexible Time Off policy for vacation and sick
- 401(k) plan and equity options
- Daily catered lunches and snacks
- International exposure to our team in France
- Fully paid parental leave; 14 weeks for birthing parents and 10 weeks for non-birthing parents
- Carrot Fertility provides comprehensive inclusive fertility healthcare and family-forming benefits with financial support
- Off-sites and many social events and celebrations
- Relocation assistance when applicable
*Research shows that while men apply to jobs where they meet an average of 60% of the criteria women and other underrepresented people tend to only apply when they meet 100% of the qualifications. At Loft we value respectful debate and people who arent afraid to challenge assumptions. We strongly encourage you to apply even if you dont check all the boxes.
Who We Are
Loft: Space Made Simple.
Founded in 2017 Loft provides governments companies and research institutions with a fast reliable and simple way to deploy missions in orbit.
We integrate launch and operate spacecraft offering end-to-end missions as a service across Earth observation IoT connectivity on-orbit AI national security missions and more. Leveraging our existing space infrastructure and an extensive inventory of satellite buses Loft is reducing years-long integration and launch timelines to months. With more than 30 missions flown Lofts flight heritage and proven technologies enable customers to focus on their mission objectives.
With a growing fleet on track to reach 30 satellites by 2027 we are scaling up quickly across our offices in San Francisco CA Golden CO and Toulouse France to meet accelerating demand for space infrastructure.
As an international company your resume will be reviewed by people across our offices so please attach a copy in English.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Loft Orbital builds software and hardware products to fly and operate any payload on a standard satellite bus. See how we're making space simple.
