HR Service Center Onboarding Associate, Fixed-Term (4 Vacancies)

JOB PURPOSE:

Under direct supervision the HR Service Center (HRSC) Onboarding Associate supports the daily operations of the Tier 1 HRSC by processing I-9 forms for new hires and rehires and assisting with the I-9 reverification process. This entry-level HR role also handles low complexity HR and onboarding inquiries and escalates more complex I-9 issues to Senior Associates. Key responsibilities include providing high-level customer service meeting SLA metrics for accurate and timely responses and maintaining compliance with I-9 regulations. Ideal candidates will have a friendly demeanor attention to detail strong communication and listening skills eagerness to learn HR knowledge and the ability to quickly acquire new skills. This role supports Stanfords vision culture and values.

CORE DUTIES*:

HR Acumen Competency: Provide clear efficient and courteous support to campus new hires and rehires who reach out to the HR Service Center for support with their I-9 processing. Demonstrate knowledge of what is required to complete the form and maintain compliance for the university. Familiarity with a broad spectrum of HR processes policies and procedure in order to provide general back-up support to HRSC Customer Service team.

Service Excellence & Customer Focus: Serve as a welcoming first point of contact for HR I-9 processing. Provide helpful accurate and timely information to new hires and HR representatives throughout the process. Maintain organized records of employee cases by providing diligent follow-ups related to processing and resolving cases in a timely manner.

Communication: Deliver clear and professional written and verbal communications. Demonstrate active listening skills and empathy in understanding employees unique needs. Maintain courtesy and professionalism as a public-facing representative of the HR organization. Maintain attentive and responsive lines of communication with the broader team to receive latest updates and keep the team informed of individual progress and challenges.

Agility and Innovation: Demonstrate resourcefulness when facing unfamiliar requests by proactively determining next steps toward resolution. Expand HR knowledge through continuous learning opportunities. Solicit constructive feedback and insights from managers and proactively incorporate suggestions into continuous improvement of work and improving HR service operations.

Business Understanding: Possess an understanding of Stanfords business and how the HR Service Center enables the HR organizations success leveraging the service delivery model. Adhere to all HR service level agreements (SLAs).

Critical Evaluation Problem Solving & Decision Making: Support efforts to gather data for informing system and process improvements. Escalate roadblocks or issues to appropriate colleagues.

Culture Values & Ethical Practices: Develop trusting credible relationships from demonstrated ethical judgment behavior and practiced confidentiality. Promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas words and actions that uphold principles of the Stanfords Code of Ethics.

Alignment to Strategy: Support strategic goals set by the team department and university. Demonstrate through words actions and ideas alignment to Stanford and HR goals.

Other: Perform other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time.

*Note:The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and two years of relevant experience or a combination of education and relevant experience.

Knowledge Skills and Abilities:

• Experience working in a call center or HR service department or as an HR Assistant.

• Experience processing I-9s and I-9 reverifications in compliance with regulations and policies.

• Basic data entry skills and high keystroke rate / words-per-minute.

• Demonstrated dedication to service excellence and commitment to providing clients with accurate and thoughtful solutions in a punctual manner.

• Effective written and verbal communications skills and the ability to maintain a consistently positive attitude and courteous phone and email tone.

• Team-oriented self-starter with the ability to work independently.

• Ability to triage requests and inquiries and route them to appropriate parties.

• Ability to exercise discretion with confidential information.

• Organizational skills and attention to detail.

• Proficiency with Microsoft Office applications (Word Excel Outlook PowerPoint).

• Prior experience navigating a HCM system.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk sit perform desk-based computer tasks and use a telephone.

• Occasionally write by hand twist/bend/stoop/squat reach/work above shoulders grasp lightly/fine manipulation grasp forcefully lift/carry/push/pull objects that weigh up to 10 pounds sort/file paperwork.

• Rarely kneel/crawl operate foot and/or hand controls.

* - Consistent with its obligations under the law the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• Occasional work on evenings and weekends.

• May work extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide .

The expected pay for this position is $31.25 - $36.06 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position the qualifications of the selected candidate departmental budget availability internal equity geographic location and external market pay for comparable jobs.

At Stanford University base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs tuition reimbursement or course auditing. Join a TedTalk film screening or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans generous time-off and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures trails and museums.

• Enviable resources. Enjoy free commuter programs ridesharing incentives discounts and more

Consistent with its obligations under the law the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at . For all other inquiries please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other characteristic protected by law.