Documentation and Logistics Administrator

Woodbury, NY - USA

Hourly Salary: $ 19 - 23

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

BioIVT is a leading global provider of research models and value-added research services for drug discovery and development. We specialize in control and disease-state biospecimens including human and animal tissues cell products blood and other biofluids. Our unmatched portfolio of clinical specimens directly supports precision medicine research aiming to improve patient outcomes by coupling comprehensive clinical data with donor samples. As the premier supplier of hepatic products including hepatocytes and subcellular fractions BioIVT enables scientists to better understand the pharmacokinetics and drug metabolism of newly discovered compounds and their effects on disease processes. By combining our technical expertise exceptional customer service and unparalleled access to biological specimens BioIVT serves the research community as a trusted partner in elevating science.

SUMMARY

The Documentation and Logistics Administrator I is responsible for the creation of customer-facing documents as well as shipments related to the Woodbury NY location. These activities include coordinating shipments with couriers creating and applying for permits and tracking outbound packages. Also included is ensuring certificates of analysis are checked and shipment packets are created and moved through the department expeditiously to ensure a seamless flow of orders from operations through to the shipping team.

This position will ensure compliance with Environmental Health and Safety (EHS) policies State Departments of Health Good Documentation Practices (GDP) Good Laboratory Practice (GLP) Good Manufacturing Practices (GMP) Good Clinical Practices (GCP) Good Laboratory Practice (GLP) Standard Operating Procedures (SOPs) EMEA and FDA Guidelines general State and Country Regulations such as but not limited to (CLIA CAP USP ISO 9001 USDA regulations HTA license DEA and State Controlled Substance programs) where site appropriate.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Responsible for collaborating with internal and external stakeholders to ensure all orders meet specified requirements prior to shipment. This role prepares and verifies documentation for domestic and international shipments in compliance with regulatory and company standards coordinates courier pickups and manages shipping schedules to ensure timely delivery.

Actively tracks all outbound shipments and promptly alerts the site of any potential delays that may impact customer orders enabling proactive resolution to minimize disruptions.

Compiles transmits and maintains delivery notifications for all outbound orders from the Woodbury site while providing direct communication with customers to deliver status updates on pending viral material and respond to inquiries including resolution of Salesforce cases.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

Education and/or Experience

Bachelors degree (B.S./B.A.) from four-year college or university; or high school graduate with three years of related experience and/or training; or equivalent combination of education and experience. Bachelors degree in a biological or chemical science field preferred.

Certificates Licenses Registrations Required

None required.

Other Skills and Abilities

Proficiency in a variety of computer software programs including MS Office
Ability to work in a team laboratory environment with knowledge or familiarity with scientific terminology.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee may be required to: stand; walk sit stoop kneel crouch crawl speak hear/listen smell display manual dexterity reach with hand and arms. Specific vision abilities required by this job include close vision color vision depth perception and ability to adjust focus. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

This is a full-time Monday through Friday workweek with general business hours and flexibility to occasionally work additional hours as needed and approved by management. While performing the duties of this job the employee will be working in professional office environment using standard office equipment.

We offer a comprehensive benefit package for eligible team members including medical dental vision short-term/long-term disability life insurance hospital indemnity and accident insurance. We also provide a generous retirement plan with a company match. Eligible employees enjoy competitive time-off policies and a collaborative environment that promotes growth from within. Enjoy company-sponsored events for the entire team!

Join Us!

We cant wait to work with you! At BioIVT we believe that diversity and inclusion are key drivers of innovation and success. We are committed to creating a workplace where everyone feels valued respected and empowered to bring their unique perspectives to the table. We seek to build a diverse team and encourage applications from people of all backgrounds experiences and identities.

To Learn more about our mission and team culture click here!

BioIVT is an equal opportunity employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law.

We strongly encourage veterans and individuals with disabilities to apply and are committed to providing reasonable accommodations throughout the application and employment process.

Required Experience:

Unclear Seniority