Advancement and Alumni Services Coordinator Woodruff Health Sciences Center

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Division of Advancement and Alumni Engagement utilizes resources technology and business for the purpose of constituent engagement donor research and solicitation and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful lasting relationships that elevate engagement and giving to fulfill Emorys mission to serve humanity. We are currently seeking multiple Advancement and Alumni Services Coordinators.

The Woodruff Health Sciences Center team is responsible for partnering with physicians researchers and faculty leaders to identify and engage potential supporters and building relationships with patients friends or others to support our work. This position will report to one of the following:

• Assistant Vice President Advancement - WHSC
• Executive Director Advancement and Alumni Services WHSC
• Managing Director Development Events - WHSC

KEY RESPONSIBILITIES:

• Supports program operations and provides administrative support for advancement and alumni engagement staff in a school unit or central department.
• Serves as primary liaison to departments within a school or unit as well as central service departments working to build mutually beneficial relationships improve communication and collaborative teamwork and increase campus understanding of advancement and alumni engagement processes.
• May generate briefings reports letters and other materials for the team.
• Provides project management support.
• Schedules and coordinates meetings and events on behalf of team.
• May monitor expenses and budgets.
• Performs other related duties as required.

ADDITIONAL JOB DETAILS:

In addition to the duties outlined above the coordinator may be required to:

• Serve as the primary point of contact for the office responding to all internal and external inquiries and requests for assistance promptly and professionally.
• Provide administrative support for team projects and travel such as budget management and transaction support including reconciling and submitting transaction reports expense reports purchase orders check requests and invoices.
• Support team and school/unit leadership in managing special projects and events.
• Occasional evening and weekend work required.
• Manage office supply/inventory coordinate the shipping storage and reordering of materials and swag as needed working with team members in the department and outside vendors.

• Interface regularly withfaculty/physiciansdonors community leaders corporate executivesandother influential stakeholdersto advance organizational goals.

• Assist with front desk/reception coverage as needed.
• This position requires coming in person two days a week.

MINIMUM QUALIFICATIONS:

• Bachelors degree and one year of experience in an office setting OR an equivalent combination of education training and experience.

PREFERRED QUALIFICATIONS:

• Successful candidates will possess strong organizational written and verbal communication skills and possess the ability to manage multiple projects simultaneously.
• Strong interpersonal and problem-solving skills with a commitment to excellent customer service and the ability to work collaboratively.
• Experience with various technologies including advanced knowledge and experience with Microsoft Office Suite mass email applications database and project management software and CRM systems.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
• Prior experience in advancement fundraising alumni engagement non-profit or a university setting.
• Flexibility to accommodate changing priorities and deadlines.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services at or call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.