Corporate Legal Secretary

We are partnering with a well-established financial services organization to identify aCorporate Paralegalwho thrives in highly regulated environments and enjoys being at the center of corporate governance board operations and regulatory coordination. This role is ideal for a detail-driven professional with experience supporting boards senior leadership and legal teams withinbanking trust or financial services organizations.

This position plays a critical role in maintaining strong governance practices ensuring regulatory readiness and supporting executive leadership with precision discretion and professionalism.

What Youll Be Responsible For

• Coordinate all aspects of Board of Directors and committee meetings including calendars logistics agendas materials resolutions and minutes
• Prepare and manage board books and executive-level presentations using secure board portals
• Draft and maintain corporate resolutions unanimous written consents secretary certificates and corporate records
• Serve as a key liaison between executive leadership board members and outside counsel
• Manage domestic and subsidiary entity compliance including formations amendments dissolutions annual filings and organizational charts
• Maintain corporate minute books entity databases FEIN documentation and regulatory registrations
• Coordinate licensing requirements and track ongoing compliance obligations
• Assist with regulatory exams audits and reviews by organizing documentation tracking requests and managing data rooms
• Support responses to regulatory inquiries and examination findings
• Partner with internal stakeholders across compliance risk finance and operations
• Maintain and update corporate policies procedures and governance documentation
• Support internal reporting presentations and executive communications
• Handle sensitive information with the highest level of confidentiality and discretion

What Were Looking For

• Bachelors degree
• Paralegal Certificate (ABA preferred)
• 5 years of corporate paralegal experience withinbanking trust companies financial services or regulated environments
• Strong background in board governance entity management and regulatory coordination
• Exceptional organizational skills with the ability to manage complex calendars and competing deadlines
• Advanced proficiency in Microsoft Office (especially PowerPoint and Excel) and board management platforms

Preferred Experience

• Experience supporting regulatory exams audits or rating agency reviews
• Familiarity with banking trust administration or financial services compliance frameworks
• Notary Public (California) a plus
• Experience working closely with C-suite executives and Boards

If youre a legal professional in the Long Beach area looking to apply your expertise in a trust-focused financially sophisticated environment lets talk.

Apply directly or message for a confidential conversation.