Branch Administrator

Cape Town - South Africa

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Our client is recruiting for a Branch Administrator who is responsible for providing comprehensive Financial HR and Technical Administrative Support to ensure efficient accurate and timely administration at branch level. This role plays a key part in supporting branch operations compliance and reporting to Head Office.

Key Responsibilities

Responsible for branch debt collection and follow-ups.
Prepare and monitor the Debtors Age Analysis.
Compile and update monthly debtors cashflow submitting reports to Head Office.
Update receipts schedules and perform accurate allocations.
Manage scanning filing and general administrative support.
Administer the three-quote system ensuring sign-off by the Branch Manager and submission to the Creditors Department at Head Office.
Assist with obtaining and maintaining BBBEE certificates from suppliers.
Compile and submit credit card slips fuel slips and toll slips weekly to Head Office.

Assist the Branch Manager with general administrative duties.
Update and submit Daily Job Records.
Submit timesheets for invoicing purposes.
Follow up on purchase orders with clients.
Update and track medical inductions for all sites.
Maintain and update the online database.
Perform scanning and filing of technical documentation.

Manage the employee take-on (onboarding) process.
Prepare update and maintain technician and employee personnel files.
Audit and submit job records for salary processing.
Prepare staff payments including Living Out Allowance (LOA).
Submit weekly attendance records to Head Office.
Assist employees with leave applications and related queries.
Support the resolution of employee queries and HR-related issues.
Book and coordinate training inductions and medicals.
Assist with KPI tracking and issuing of warnings where required.
Maintain accurate and up-to-date HR records files and documentation.
Scan and file all HR-related documents.

Personal Attributes:

Matric/Grade 12 certificate

Qualification in office management will be of added advantage
2-5years previous experience within an admin. Office environment
Advanced Excel Skills
Computer literate that is Word Excel Microsoft outlook Power Point
Strong administrative skills and business writing skills
Ability to work systematically.
Ability to analyse data logically
High level of confidentiality
Good communications and interpersonal skills

Key Responsibilities