Office Assistant

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Who We Are: The Huff Group LLC specializes in expanding the financial skills of people in business. These enhanced money skills enable non-financial people to fully understand financial terms and concepts and how they are applied to make money. This expanded knowledge enables these individuals to have a far greater impact within their companies or organizations.
Who We Want: We want an Office Assistant who will perform general administrative duties
including clerical receptionist and project-based work. The position requires proficient knowledge of Microsoft Suite have a good attention to detail and performs duties in a positive professional and friendly manner.
Essential Duties:

Answers phones and route calls accordingly and helps filter questions if possible
Greets guests in a professional friendly manner and notifies employees of guest arrival
Proactively track projects/tasks to ensure work is completed on schedule
Creates and delivers inter and intra departmental written and verbal communication to ensure that the coordination is successful
Prepares and edits correspondence communications presentations and other documents
Pursues delegated tasks to completion
Establishes develops maintains and updates filing system for department or branch
Retrieves information from files when needed
Conducts research collects and analyzes data to prepare reports and documents
Manages and maintains employees schedules and appointments
Arranges and coordinates meetings and events
Monitors screens responds to and distributes incoming communications
Mails items and sorts mail for office employees
Writes up service calls and job tickets
Orders and tracks office supplies
Processes paperwork and files under direction of branch employees
Manages and executes the team Marketing Calendar
Maintains and sends out monthly mailings
Plans and executes events
Creates and sends out videos to customers vendors and referral partners
Exhibits extreme discretion in handling all business matters
Participates in internal meetings and required trainings
Maintains a professional image and demonstrates an understanding of and follows all Policies and Procedures
Other duties as assigned

Requirements

Qualifications:

High School Diploma or GED equivalent required
Minimum of 1 years of administration experience preferred
Proficient PC skills to include Excel Word and Microsoft Outlook
Excellent written and verbal communication skills
Strong customer service skills to internal and external customers
Ability to develop positive relationships
Exceptional organization and time management skills
Ability to manage multiple tasks and deadlines in a fast paced environment
Must be able to implement written procedures
Independent self-starting team player with a positive attitude

Who We Are: The Huff Group LLC specializes in expanding the financial skills of people in business. These enhanced money skills enable non-financial people to fully understand financial terms and concepts and how they are applied to make money. This expanded knowledge enables these individuals to ...

Answers phones and route calls accordingly and helps filter questions if possible
Greets guests in a professional friendly manner and notifies employees of guest arrival
Proactively track projects/tasks to ensure work is completed on schedule
Creates and delivers inter and intra departmental written and verbal communication to ensure that the coordination is successful
Prepares and edits correspondence communications presentations and other documents
Pursues delegated tasks to completion
Establishes develops maintains and updates filing system for department or branch
Retrieves information from files when needed
Conducts research collects and analyzes data to prepare reports and documents
Manages and maintains employees schedules and appointments
Arranges and coordinates meetings and events
Monitors screens responds to and distributes incoming communications
Mails items and sorts mail for office employees
Writes up service calls and job tickets
Orders and tracks office supplies
Processes paperwork and files under direction of branch employees
Manages and executes the team Marketing Calendar
Maintains and sends out monthly mailings
Plans and executes events
Creates and sends out videos to customers vendors and referral partners
Exhibits extreme discretion in handling all business matters
Participates in internal meetings and required trainings
Maintains a professional image and demonstrates an understanding of and follows all Policies and Procedures
Other duties as assigned