HR & Admin Officer

Role Overview

This role is critical to ensuring people systems operational processes and procurement activities are efficient compliant and aligned with organisational and donor requirements.

This role is best suited for someone with experience in a consulting firm NGO or donor-funded environment who understands the importance of documentation compliance and coordination.

Key Responsibilities

Human Resources Support

• Support recruitment processes including job postings interview coordination onboarding and documentation.
  
• Maintain accurate employee and consultant records contracts and personnel files.
  
• Support performance management processes staff appraisals and HR reporting.
  
• Assist with payroll inputs staff attendance tracking and leave management.
  
• Support implementation of HR policies and procedures across the organisation.
  

Administrative & Office Operations

• Provide general administrative support to management teams and projects.
  
• Coordinate meetings trainings workshops and programme activities.
  
• Manage office records correspondence and filing systems (physical and digital).
  
• Support travel arrangements logistics and scheduling for staff and consultants.
  
• Ensure smooth day-to-day office and operational processes.
  

Procurement & Vendor Management

• Support procurement planning for organisational and project needs.
  
• Source vendors and service providers in line with approved procurement procedures.
  
• Prepare procurement documentation including requests for quotations vendor comparisons and purchase requests.
  
• Maintain procurement records and ensure proper documentation for audit purposes.
  
• Coordinate delivery of goods and services and confirm completion against specifications.
  

Donor & Project Compliance Support

• Ensure HR administrative and procurement activities comply with donor guidelines and internal policies.
  
• Support documentation and audit readiness for donor-funded projects.
  
• Work closely with programme and finance teams to align operational support with project requirements.
  

Requirements

Experience

• Degree or equivalent qualification in Human Resources Business Administration Public Administration or a related field.
  
• Relevant experience in accounting or finance roles preferably in a consulting firm NGOs or multi-project or shared-services environments
  

Core Skills

• Strong understanding of HR processes and administrative systems.
  
• Experience supporting procurement processes and vendor management.
  
• Excellent documentation record-keeping and organisational skills.
  
• Strong coordination and multitasking ability across multiple projects.
  
• Proficiency in Microsoft Office (Word Excel Outlook).
  

Desirable

• Familiarity with donor procurement and HR compliance requirements.
  
• Experience working in shared-services or multi-project environments.
  
• Professional HR certification or progress toward one is an advantage.