Operations Workflow Specialist – Solar Projects

This is a remote position.

Operations Workflow Specialist Solar Projects

Remote Philippines Part-Time to Start

Php 31250/month 5:30 AM 10:30 AM PHT Long-Term Remote Role

If youre a high-accuracy admin who thrives on structure hates chaos and wants long-term stability in a company that values process excellence this might be your ideal role.

Youll be joining an Australian-based solar team delivering clean energy projects with precision. This is not a typical VA job. Youll take ownership of operational workflows that directly impact installation success compliance and customer satisfaction.

Why This Is an Ideal Job

Youll be working directly with a structured systems-driven Australian solar company that:

• Values accuracy reliability and proactive communication
  

• Runs on standardized platforms and SOPs
  

• Provides clear instructions expectations and support
  

• Invests in long-term relationships with remote professionals
  

• Uses modern tools like HubSpot Asana Tradify and Microsoft Copilot
  

Youll get clarity ownership and a stable work rhythm not last-minute chaos or shifting targets.

What Youll Be Owning

This is a core admin role supporting the solar installation workflow from contract to completion. You will help keep job data schedules and compliance records accurate and on track.

Youll take the lead on:

• Updating and maintaining customer and job records in CRM and job management systems
  

• Uploading contracts site plans and service updates with 100 percent accuracy
  

• Managing installation scheduling based on team priorities and deadlines
  

• Flagging data or system issues that could affect job flow
  

• Communicating with internal teams (Sales Finance Operations) via Teams or 3CX
  

• Completing time-sensitive tasks using Asana with proper prioritization
  

• Managing your own workload and flagging delays early
  

• Using Microsoft Copilot and SOPs to self-serve process instructions
  

Important: You wont be left guessing. Youll have structured onboarding defined metrics and support when you need it.

How the Workflow Actually Works

• Tasks assigned and tracked via Asana
  

• SOP access via SharePoint and Microsoft Copilot
  

• Communication via Microsoft Teams and 3CX
  

• CRM: HubSpot (or similar) Job Management: Tradify
  

• Daily focus time and weekly check-ins
  

• Expectations based on output quality timeliness and system accuracy
  

Youll always know what needs to be done when its due and how your work is measured.

This Role Is a Great Fit If You:

• Have 3 years of admin ops or back-office experience
  

• Have used CRMs (e.g. HubSpot Salesforce GoHighLevel) and job management tools (e.g. ServiceM8 Tradify)
  

• Are confident using Excel (basic filters no advanced formulas required)
  

• Communicate clearly with internal teams and raise issues early
  

• Work well under structured systems and time-sensitive tasks
  

• Are available for a consistent day shift (5:30 AM to 10:30 AM PHT) aligned with Adelaide time
  

• Have a distraction-free work environment and dual-screen setup
  

Bonus Points If You:

• Have experience in solar construction logistics or field-service coordination
  

• Have supported cross-functional teams or scheduling-heavy environments
  

• Have worked remotely for international teams with defined SOPs
  

• Enjoy improving workflows or helping teams streamline systems
  

Tools Youll Use

• HubSpot Tradify ServiceM8
  

• Microsoft Excel Outlook Teams
  

• Microsoft Copilot and SharePoint
  

• Asana (for task and priority management)
  

• 3CX (for VOIP-based team calls)
  

Hours Pay and Stability

• Part-time: 20 hours/week to start
  

• Shift: 8:00 AM to 1:00 PM (GMT09:30) Adelaide Time
  
  (This corresponds to 5:30 AM to 10:30 AM Philippine Time)
  

• Pay: Php 31250/month
  

• 90-day track to full-time based on performance
  

• Stable long-term engagement with weekly feedback
  

• Fixed hours and clear expectations no erratic changes
  

This is built for candidates seeking long-term dependable remote work not short-term freelancing.

What Success Looks Like

After 6090 days:

• Youre managing your full task list with confidence and accuracy
  

• Schedules are updated proactively and job records are error-free
  

• Youre solving small problems before they become big ones
  

• You communicate clearly and escalate issues professionally
  

• The team sees you as reliable accountable and detail-obsessed
  

Final Word

If youve ever thought:

Im great at admin work I just want a client whos organized consistent and respects quality execution.

This is that role.

Lets build long-term success together.