Office Assistant
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Job Location:
Jamestown, NC - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Description
We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.
Key Responsibilities:
Office Assistant Duties:
- Perform general administrative tasks including answering phones responding to emails and managing office supplies.
- Assist with maintaining office equipment and ensuring a clean organized work environment.
- Support the office team with various administrative projects as needed.
Time and Attendance Duties:
- Maintaining divisions time keeping though an electronic time keeping system.
Billing Duties:
- Prepare and issue invoices to clients based on services provided ensuring accuracy and timeliness.
- Monitor accounts receivable tracking payments and following up on outstanding invoices.
- Reconcile billing discrepancies and resolve client issues regarding invoices and payments.
- Maintain records of all billing transactions and provide reports as requested by management.
- Process payments and update financial records in the companys accounting software.
Requirements
Skills & Qualifications:
- High school diploma or equivalent; additional certifications in office administration or accounting preferred.
- Proven experience in an office assistant role with a focus on billing or accounting preferred.
- Strong knowledge of billing and invoicing procedures.
- Familiarity with accounting software (e.g. QuickBooks etc.).
- Proficient in Microsoft Office Suite (Word Excel Outlook).
- Excellent organizational skills and attention to detail.
- Strong communication skills both written and verbal.
- Ability to manage time effectively and handle multiple tasks simultaneously.
- Professional demeanor and ability to work well with a team.
Required Experience:
Junior IC
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
World Class Grain Systems Custom Agri Systems, Inc. We are committed to working collaboratively with our customers to design and engineer world class grain systems. Whether your requirement is for commercial or farm applications; we can custom design a grain system that will exceed yo ... View more
