Bands Administrative Coordinator

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Position Summary:
The Rice University Band Department includes the Rice Symphonic Band Campus Band (spring only) the Rice Jazz Ensembles and The MOB (Marching Owl Band). All Rice students are admitted to all organizations in the Band Department regardless of major and Rice Bands include both graduate and undergraduate students. The Symphonic Band Campus Band and Jazz Ensembles can be taken for credit. The Rice University Bands mission is to provide an instrumental music program of the highest quality for the benefit of the entire Rice community.

The Bands Administrative Coordinator supports the Director of University Bands as well as the Jazz Band instructor. This position is responsible for managing financial transactions coordinating travel overseeing and mentoring student employees facilitating concert production and maintaining departmental resources. Additionally the Bands Administrative Coordinator provides event support at home football games and at specified away and bowl games for the Marching Owl Band.

Ideal Candidate Statement:
A successful candidate for this role is a highly organized proactive and detail-oriented individual with excellent communication and problem-solving skills. Candidates for the Bands Administrative Coordinator position should be comfortable processing purchasing card transactions managing student payroll managing event logistics overseeing student employees and supporting game or performance details on behalf of University Bands.

Workplace Requirements:
This position is exclusively on-site part-time at 20 hours per week necessitating all duties to be performed in person at Rice University with regular evening and weekend work required for athletic events and performances. Per Rice policy 440 work arrangements may be subject to change.

The role may require lifting and carrying light to moderate equipment (e.g. boxes of materials small instruments). Duties during performances or games may include being outdoors in Texas weather and require standing and walking for extended periods. Travel to away games including occasional overnight and extended travel will be required depending on the football schedule and the success of the season.

Hiring Range: $21.00 $22.12 hourly dependent upon qualifications and experience
*Non-Exempt (hourly) positions underFLSA are eligible for overtime.

Minimum Requirements:

• Associates degree

  • In lieu of the education requirement additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis

• 3 years of related experience in purchasing and accounting management administrative support and event planning

  • In lieu of the experience requirement additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis

Skills:

• Advanced computer skills with demonstrated experience using office software and email applications

• Proven ability to follow through and complete projects

• Excellent organizational skills and attention to detail

• Excellent verbal and written communication skills

• Excellent customer service and interpersonal skills

• Ability to prioritize multitask and assign work to others

• Ability to take initiative and ownership of projects

• Ability to routinely and independently exercise sound judgment in decision-making

• Ability to plan and execute events including travel for groups of up to 100 participants

Preferences:

• Experience working in a university setting

• Familiarity with band operations and terminology

• Experience with event planning

• Experience working with finances in iO

Essential Functions:

• Acts on behalf of Rice Bands and the Director to establish priorities and identify and resolve administrative issues

• Oversees the coordination of complex travel performances and events such as away football games and postseason bowl appearances including transportation lodging and meal planning for band members and staff

• Provides production support for concerts and rehearsals including scheduling spaces preparing materials arranging equipment setup and assisting with stage management

• Oversees and processes a variety of financial transactions; produces monitors and reconciles budget statements; researches identifies and resolves discrepancies

• Maintains the Rice Bands office including ordering and restocking supplies as needed

• Serves as a liaison with campus partners such as Athletics Facilities and Event Services to ensure successful execution of football game performances concerts and other band events

• Composes documents related to performances and events

• Creates complex reports and spreadsheets to assist with budget management

• Makes recommendations based on reports

• Assists with capital or special equipment requests and/or vendor selection as needed

• Coordinates complex office moves

• Plans and coordinates routine remodeling and renovations

• Analyzes and reviews materials and extracts pertinent information for briefing purposes

• Performs human resources transactional support for student assistants

• Guides and trains student workers including scheduling assigning and prioritizing workloads; setting deadlines; and reviewing work for quality and timeliness

• Supports the Associate Dean and Student Media as needed

• Performs other duties as assigned

Additional Functions:

• May be asked to support other events and activities within University Bands Student Media the Office of the Division of Student Life and Undergraduate Education or other areas of the division as needed

Rice University HR Benefits: Mission and Values:Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at. Thank you for your interest in employment with Rice University.