Administrative Assistant II 528409

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:200023 - General Education

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers copiers fax machines etc.

Additional Department Summary:Performs coordinates and oversees general and advanced technical and office administrative support work within the office of General Education. Provides varied and complex office administrative support to managerial professional and supervisory staff or the direct coordination of specific administrative support projects and operations. Oversees well-defined projects. Provides expert professional assistance to managerial staff.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher.

Skills and Knowledge:Excellent verbal and written communication skills. Ability to use various computer software packages including Microsoft Word Excel PowerPoint Outlook and Banner. Strong skills in financial management and budget reconciliation. Ability to manage multiple projects simultaneously. Strong customer service skills. Ability to read and interpret reports.

Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.