Sentara is hiring a Proposal Lead!

This position is fully remote!

Overview

This project manager role is a Proposal Lead for Sentara. This individual will lead end-to-end proposal developmentplanning coordinating and delivering compliant compelling and on-time responses to RFPs and related solicitations. They will foster collaboration across cross-functional teams in a fast-paced environment to shape win themes coordinate content manage risk and exceptions and ensure every submission meets requirements and advances strategic objectives.

Key Responsibilities

Proposal Strategy & Planning:

o Lead RFP preparation intake bid/no bid facilitation and development of proposal strategies and win themes in partnership with Sales and leadership.
o Translate RFP requirements into a structured plan (outline compliance matrix schedule resource plan).
o Drive the creation and iteration of custom materials (e.g. Executive Summary) aligned to client needs and differentiators.

Schedule Tasks & Dependency Management

o Build and manage detailed proposal workplans timelines milestones and ownership across cross functional contributors.
o Identify and manage constraints and dependencies; maintain visible dashboards for stakeholders.
o Coordinate parallel workstreams for complex submissions with overlapping deadlines.

RFP Requirements & Compliance

o Own the compliance matrix; ensure all specifications forms certifications and submission instructions are met.
o Track Q&A addenda and clarifications; adjust plans and content as requirements evolve.
o Run pre submission quality and compliance checks; ensure packaging formatting and final assembly meet all criteria.

Cross Functional Leadership & Facilitation

o Facilitate proposal/kickoff meetings content development sessions and review cycles.
o Coordinate inputs from subject matter experts (SMEs) including Actuary/Finance Operations Clinical and other divisions.
o Serve as central point of contact with Sales for draft development and tracking.

Content Orchestration & Quality

o Orchestrate content development: assign sections set guidance and manage version control.
o Ensure clarity consistency brand/style adherence and persuasive storytelling across proposal.

Project Closure

o Conduct retrospectives/lessons learned; document improvements and update templates playbooks and libraries.
o Archive submissions and artifacts according to policy and records requirements.

Documentation & Reporting

o Produce status reports and executive updates; maintain traceability from requirements to submitted content.
o Maintain templates checklists and process documentation to drive repeatability and scale.

Data Insights & Continuous Improvement

o Capture win/loss feedback; analyze trends (including public/FOIA data and market signals) to inform future strategies.
o Investigate recommend and lead implementation of improvements to proposal practices policies tooling and templates.

Team Leadership & Development

o Provide day to day leadership of proposals; forecast resource needs; coordinate surge support (writers editors designers).
o Coach writers vendors and SMEs on process and quality standards.

Qualifications

35 years managing complex proposals and/or large cross functional projects with overlapping deadlines.
Demonstrated expertise in project lifecycle management including compliance scheduling cross functional coordination and stakeholder communications.
Strong writing and editing skills; ability to synthesize SME input into clear persuasive content and executive summaries.
Proficiency with productivity and collaboration tools (e.g. Word Excel PowerPoint SharePoint/Teams Asana or similar project management tools).
Proven ability to lead without formal authority influence stakeholders and drive accountability to deadlines.
Excellent organizational skills attention to detail and risk/issue management discipline.

Preferred

Experience in healthcare/health plan or similarly regulated industries.
APMP Foundation/Practitioner and/or PMP/CAPM (or equivalent) credentials.
Familiarity with industry best practices.
Experience coordinating legal/privacy/security responses and exception processes.
In-depth experience in proposal platforms/content libraries.

Other details

Fast paced deadline driven environment with multiple concurrent proposals.
Occasional evening/weekend work during peak cycles; limited travel to Virginia Beach office as needed for proposal production team meetings.

Education

• High School / GED(Required)

• BachelorsDegree (Preferred)

Certification/Licensure

• One of the following certificationsor equivalent(Preferred):

• Project Management Institute Certified Associate Project Manager (CAPM)

• Project Management Institute Project Management Professional (PMP)

• Project Management Institute Agile Certified Practitioner (ACP)

• ScrumSAFeor equivalent

Experience

• 2 years of experience in project management/project coordination or a similar role(Required)

• The following experience is strongly preferred:

• Healthcare(Preferred)

• Care delivery (ambulatory hospital post-acute) health plan corporate/shared services(Preferred)

• Technical project management(Preferred)

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