Executive Assistant
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Job Location:
Spokane, WA - USA
Yearly Salary:
USD 55000 - 75000
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Why Bernardo Wills
Bernardo Wills is a full-service multi-disciplinary design firm located in Spokane Washington. Consisting of architects and landscape architects we serve a wide array of public and private clients among many project types. We strive to make communities better.
Bernardo Wills is committed to creating an inclusive employee experience for all. Regardless of race gender religion sexual orientation age disability or if youre parenting the next generation of innovators we firmly believe that our work is at its best when everyone feels free to be their most authentic self. Our dynamic culture is built on the principles of respect communication collaboration and flexibility. We offer a competitive salary and benefits package including paid time off and holidays immediate access to our 401K program upon hire opportunities for professional development a kind fun and friendly office environment and project variety. To learn more about us visit .
Summary
We are currently seeking an Executive Assistant to provide comprehensive administrative support to our Principals. Ideal candidates for this position will be adept at managing multiple priorities possess exceptional communication skills have a keen attention for detail and the ability to see all the pieces of the puzzle to avoid possible complications. This role requires a proactive approach and the ability to work independently while contributing to a team-oriented environment the ability to be flexible and pivot priorities when needed is a plus. Candidates should demonstrate professionalism in interactions with internal staff or external clients.
Primary Responsibilities
o Administrative Support:
o Manage Principals calendars including scheduling meetings and handling appointment conflicts.
o Prepare and edit correspondence reports presentations and other technical or non-technical documents.
o Organize and prioritize incoming communications and requests ensuring timely responses and follow-ups.
o Project Coordination:
o Assist in organizing and coordinating project meetings including set-up preparing agendas or other meeting materials taking minutes and tracking action items.
o Support the preparation of project proposals fee proposals presentations and client communications.
o Maintain project files and documentation ensuring accuracy and confidentiality.
o Client Relations:
o Serve as a point of contact for clients vendors and internal teams handling inquiries and ensuring a professional and efficient communication flow.
o Assist with client meetings and presentations including preparing materials and following up on deliverables.
Qualifications
o Bachelors degree in business administration Architecture and/or a related field preferred.
o Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role preferably within the architecture engineering or construction industry.
o Proficiency in Microsoft Office Suit (Word Excel PowerPoint Outlook) and other relevant software.
o Exceptional organizational and multitasking abilities with a strong attention to detail.
o Excellent written and verbal communication skills.
o Ability to maintain confidentiality and handle sensitive information with discretion.
o Strong problem-solving skills and the ability to work independently as well as part of a team.
o A warm positive attitude and passion for learning.
o Ability to work a full-time in-office position at our office in Spokane Washington.
o Must be able to reliably commute to our in-person design office or are planning to relocate prior to starting work to Spokane WA 99201.
Our Mission: We are here to make communities better. We do this by giving our clients purpose a place. We design places spaces and visions.
To apply please send a complete resume to
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Bernardo Wills is a multi-disciplinary design firm located in Spokane, Washington offering services to the greater Inland Northwest region.
