Program Assistant I Office of Graduate Studies

Golden, CO - USA

Hourly Salary: $ 25 - 30

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving technology-based society. Mines was selected by the Colorado State Legislature as the states first exemplary institution of public higher education due to our high degree of responsibility and capability with regard to academic and administrative functions.

Colorados oldest public university Mines is located in Golden Colorado at the gateway of the Rocky Mountains 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

Medical Dental and Vision Insurance
Generous vacation and sick leave plus 13 paid holidays
State pension plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events
BenefitHub state employee discount program
RTD Eco-Pass

Description of Job

Make an impact at one of the nations top STEM universities

The Office of Graduate Studies (OGS) at Colorado School of Mines is seeking a highly organized student-centered Program Assistant I to serve as a key contributor to graduate student success. This role is ideal for someone who thrives in a fast-paced academic environment and enjoys balancing student services program coordination and operational support.

In this role youll be the front door to Graduate Studies supporting students faculty and staff while helping plan and deliver programming that shapes the graduate student experience from orientation through graduation.

About the Office of Graduate Studies

OGS supports graduate students across Mines by overseeing academic progress and degree completion maintaining graduate policies managing graduate assistantships and advancing enrollment retention and student engagement initiatives. Our work directly impacts the success of graduate programs and the student experience campus-wide.

What Youll Do

As the Program Assistant I youll contribute across four core areas:

Graduate Programming & Events

Coordinate high-impact graduate programming including Graduate Orientation professional development events the 3 Minute Thesis Competition GRADS Conference and other signature experiences
Plan events end-to-end including space reservations timelines communications materials catering staffing and follow-up
Support biannual graduate Commencement ceremonies
Compile and distribute a monthly Graduate Student Newsletter
Identify new opportunities to strengthen graduate recruitment enrollment and retention

Office Operations & Technical Support

Serve as a consistent professional presence in the OGS office and as a first point of contact for students faculty and staff
Maintain student records and databases
Manage and update the office website and other systems
Provide administrative and process support to the Dean Assistant Dean and other office staff across a range of projects and initiatives
Coordinate staff travel expense reports meetings and events
Manage office needs such as orders supplies and equipment
Assist with hiring onboarding and supervising work-study students
Identify opportunities to improve workflows documentation and service delivery

Student Services & Academic Support

Respond to graduate student faculty and staff inquiries in a prompt courteous and solution-oriented manner
Manage emails submitted to the inbox
Guide students and faculty through Graduate Catalog policies and academic processes
Process academic forms and milestones (advisor changes committee forms thesis defenses leaves withdrawals etc.)
Collaborate with campus partners including Admissions Registrar Financial Aid Academic Affairs and academic departments
Support academic standing reviews fellowship awards contract preparation and student record tracking in Banner and internal systems

Other Duties

Contribute flexibly to OGS priorities and initiatives that support graduate student success

Why Join Colorado School of Mines

Be part of a mission-driven university recognized for academic excellence and innovation
Make a direct impact on graduate student success and experience
Collaborate with passionate colleagues across campus
Enjoy the benefits of state employment including work-life balance competitive benefits and professional development opportunities
Work in Golden Colorado at the foothills of the Rocky Mountains

Work Environment & Additional Details

Full-time exempt position
On-campus presence required (limited remote work may be available by approval)
Background check required
Some evening or occasional event support may be required

How to Apply
Please submit:

A resume
A cover letter describing your interest and relevant experience

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R1XX

PROGRAM ASSISTANT I

MINIMUM QUALIFICATIONS:
Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position including work in communications managing and organizing information proficiency with common office technologies (email spreadsheets databases web platforms)

familiarity with database management and record-keeping protocols (Experience must be clearly documented in the work history section of your application. See Resume will not be accepted. Part time work will be pro-rated).

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT)

PRPEFERRED QUALIFICATIONS:

Experience in higher education student services academic administration or program coordination
Event planning or project coordination experience
Experience working with student information systems (e.g. Banner)
Proficient in systems such as Slate Banner Tableau Workday.
Familiarity with Canvas content management systems or newsletters
Experience supervising or leading student employees
Prior relevant state service

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.

Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.

For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Information

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age sex gender (including gender identity and gender expression) ancestry creed marital status race ethnicity religion national origin disability sexual orientation genetic information veteran status or current military service. Further Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines commitment to nondiscrimination equal opportunity and equal access is reflected in the administration of its policies procedures programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies procedures and resources Mines complies with federal law Colorado state law administrative regulations executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring mission-driven workplace where you can contribute to solving the worlds problems and educating the next generation of change makers Are you an individual who values a rich and vibrant diverse and inclusive community where our different perspectives and experiences enrich the educational and work experience

Look to Mines.

Required Experience:

Junior IC

Department InformationColorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving technology-based society. Mines was selected by the Colorado State Legislature as the states first exempl...