Office Manager First Landing State Park

Title: Office Manager - First Landing State Park

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $49000 - $69216

Pay Band: 4

Agency: Dept Conservation & Recreation

Location:First Landing State Park

Agency Website:

Recruitment Type: General Public - G

Job Duties

The Office Managers responsibilities include but are not limited to:

• Oversee all financial operations including budget development and monitoring accounts payable/receivable revenue collection and deposit payroll processing and compliance with Division and state cash management procedures.
• Manage procurement and inventory for park goods services and office supplies using the Divisions eVA and Cardinal Procurement platforms ensuring accurate documentation and reporting.
• Coordinate all human resource functions for wage employees including onboarding scheduling training supervision payroll certification and end-of-season separation paperwork.
• Maintain and manage administrative records project tracking reporting and correspondence in accordance with agency and state requirements.
• Serve as the primary liaison between the park and central administrative offices ensuring clear communication and compliance with policies and procedures.
• Provide customer service and information to the public coordinate reservations and special use permits and manage park-run concessions including point-of-sale operations and merchandise inventory.
• Develop and implement administrative standards objectives and procedures aligned with park priorities and participate in required meetings trainings and professional development activities as needed.
• Supervise and implement training for office and contact station wage employees and coordinate schedules for the same.
• Work with a high degree of independence daily with overall supervision from the Park Manager.

The Virginia Department of Conservation and Recreation (DCR) is the states lead conservation agency and it takes a diverse agency to conserve resources for a diverse commonwealth.

The Virginia Department of Conservation and Recreation offers paid leave; 13 paid holidays; medical dental vision and life insurance; retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions and VaLORS for law enforcement positions); and is a federally recognized Public Service Loan Forgiveness (PSLF) employer.

DCRs Mission is to conserve the natural scenic historic and cultural resources of the Commonwealth. We invite you to learn more about DCRs efforts to CONSERVE.

Minimum Qualifications

• Experience with customer service and/or public relations involving direct interaction with diverse audiences.
• Experience operating a variety of office equipment and computer systems including Microsoft Office (Excel Outlook Word Publisher) Canva printers copiers and calculators.
• Cash management merchandise and/or retail sales experience.
• Experience with financial management such as procurement contracts bookkeeping budget management and records retention.
• Experience with leading others or supervising to include training scheduling and performance management.
• Strong interpersonal skills to communicate effectively with diverse audiences.
• Ability to manage multiple tasks priorities and deadlines effectively in a fast-paced administrative environment.
• Ability to interpret and apply policies and procedures related to programs such as special use permits.

Additional Considerations

• Prior experience in a state park or similar government setting.
• Familiarity with state accounting systems and procedures procurement of goods and financial reporting systems.
• Experience in recruitment hiring onboarding training payroll processing and other personnel administrative functions.
• Experience managing inventories and assets.
• Experience in strong organizational skills and ability to self-initiate tasks.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Submission of an online application is required for this position. DCR does not accept applications resumes cover letters etc. for this vacancy in any other format. When applying for jobs please ensure your online application and/or resume is complete with duties and skills associated with your work experience.

A valid Drivers License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.

Minorities individuals with disabilities veterans and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

Valid Drivers License is required.

Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check including a criminal history record check.

DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.

• Free parking or admission to all Virginia State Parks.
• DCR classified retired and wage staff (after six months of service) are entitled to overnight facility discounts such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
  • Free camping Sunday night through Thursday night (excluding the night prior to a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses camping cabins and yurts are included; one night yurt stays only receive a 25% discount.

Contact Information

Name: N/A

Phone: N/A

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.