Front Desk Admin (Bilingual Spanish)

We are conducting a search for an experienced Front Desk Administrative Assistant who is bilingual Spanish/English to support the Woodland CA office of a community-focused organization. This position serves as the front desk and primary administrative resource providing reception support while ensuring smooth day-to-day office functions. The Front Desk Administrative Assistant will work closely with internal teams leadership and external partners delivering exceptional customer service in a fast-paced service-oriented environment.

• $23.00 per hour.
• Bilingual Spanish required.
• Temp to Hire.
• Onsite in Sacramento

PRIMARY RESPONSIBILITIES:

• Bachelors degree or 3 years of progressively responsible administrative experience in a professional office setting.
• Strong customer service background with the ability to manage high-pressure escalated or time-sensitive situations.
• Advanced proficiency in Microsoft Office and the ability to learn and use agency or department-specific software systems.
• Demonstrated ability to provide high-level administrative support including problem-solving conflict resolution and creating or improving administrative processes.
• Proven capacity to work independently while contributing positively to team dynamics collaboration and front-office operations.
• Excellent communication skillswritten verbal and interpersonalwith the ability to engage effectively with staff leadership partners and visitors.
• Strong organizational and time-management abilities including managing multiple priorities maintaining confidentiality and exercising sound judgment.
• Ability to meet agency requirements (e.g. background check TB test) and if applicable maintain a valid drivers license insurance and reliable transportation.

SKILLS AND QUALIFICATIONS:

• Serve as a welcoming professional first point of contact for staff clients and visitors in a public-facing environment.
• Manage multi-line phone systems lobby operations room reservations and general front-office workflow with courtesy and efficiency.
• Maintain organized safe and well-supplied office and reception areas coordinating with Facilities on security maintenance and operational needs.
• Perform a wide range of administrative tasks including drafting correspondence processing documents scanning/copying and distributing mail.
• Develop and maintain office procedures forms and tracking logs to support smooth daily operations.
• Demonstrate strong problem-solving conflict-resolution and de-escalation skills while upholding professional standards and agency values.
• Collaborate effectively across programs and departments maintaining accurate calendars supporting team needs and participating in ongoing training.
• Work a flexible schedule travel to other sites when required and perform additional duties that support agency goals and compliance requirements.