Director of Facilities

Boys & Girls Clubs Of Delaware

Job Location:

Wilmington, DE - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

About Us

For over 90 years Boys & Girls Clubs of Delaware has been a trusted place where young people can learn grow and build a better future. With more than 40 Club and school-based locations across the state we provide safe supportive environments where youth can thrive especially those who need us most.

Our mission is to inspire and enable all young people to reach their full potential as productive responsible and caring citizens. Every Club is led by dedicated professionals who create positive experiences through programs focused on academics leadership character development and healthy lifestyles.

From learning how to resolve conflict and make good decisions to building lasting friendships and discovering new interests our Clubs are more than just after-school programstheyre lifelines for Delaware youth. We are proud to serve as safe havens where kids and teens find mentorship opportunity and encouragement to dream big.

Position Summary

The Director of Facilities is responsible for the strategic oversight planning and management of all Boys & Girls Clubs of Delaware facilities including 14 standalone buildings across the state. This is a highly administrative and leadership-focused role emphasizing preventive maintenance process improvement data-driven decision-making and long-term capital planning.

This position is not intended to be hands-on in performing repairs. Instead the Director of Facilities provides leadership prioritization and accountability to ensure that all facilities are safe functional and welcoming environments for youth staff and families. The Director supervises a team of three (3) maintenance technicians and manages all facility operations through the Asset Essentials work order system.

Key Responsibilities

Facilities Management & Operations

Provide strategic oversight for all facilities across 14 standalone club locations.
Ensure all buildings are safe compliant clean and fully operational.
Develop and implement standardized facility procedures protocols and service levels across all sites.
Oversee vendor relationships contracts and service agreements (HVAC plumbing electrical fire systems etc.).
Ensure compliance with all applicable safety health and regulatory requirements.

Preventive Maintenance & Process Improvement

Design implement and manage a comprehensive preventive maintenance program.
Lead the shift from reactive maintenance to proactive planned maintenance.
Analyze work order data and facility trends to identify recurring issues and root causes.
Recommend and implement process improvements to reduce downtime improve response times and extend asset life.
Create standardized workflows checklists and service schedules.

Work Order & Asset Management (Asset Essentials)

Serve as system administrator and primary owner of the Asset Essentials platform.
Ensure all maintenance requests assignments and completions are properly logged and documented.
Assign work orders to maintenance technicians based on priority skill set and location.
Monitor backlog response times completion rates and service quality.
Generate and analyze reports to track trends performance and recurring issues.
Train staff on proper system usage and enforce consistent documentation standards.

Team Leadership & Performance Management

Supervise and manage three (3) maintenance technicians.
Set clear expectations goals and performance standards.
Conduct regular check-ins coaching and performance evaluations.
Ensure appropriate workload distribution and coverage across all sites.
Promote a culture of accountability professionalism and customer service.

Capital Planning & Asset Inventory

Conduct a comprehensive asset inventory of all facilities systems and major equipment.
Develop and maintain a long-term capital replacement and improvement plan.
Identify aging infrastructure deferred maintenance and high-risk assets.
Partner with finance and executive leadership to inform the annual and multi-year capital budgets.
Prepare cost estimates scopes of work and timelines for capital needs.

Capital Project Management

Serve as project lead for assigned capital improvement projects.
Manage project timelines budgets vendors and deliverables.
Coordinate with internal stakeholders to minimize disruption to club operations.
Track project progress and provide regular updates to executive leadership.

Strategic Partnership & Leadership

Collaborate closely with the CAO and CEO on organizational priorities.
Provide data-driven insights and recommendations to leadership.
Participate in strategic planning related to growth renovations and new facilities.
Serve as a trusted advisor on facility-related risks opportunities and investments.

RequiredQualifications

Bachelors degree in Facilities Management Construction Management Engineering Business Administration or related field (or equivalent experience).
Minimum of 57 years of progressively responsible facilities management experience.
Proven experience supervising staff and managing performance.
Strong administrative organizational and analytical skills.
Experience using CMMS or work order management systems (Asset Essentials preferred).
Working knowledge of building systems (HVAC electrical plumbing life safety etc.).
Experience with budgeting forecasting and capital planning.
Valid Drivers License

PreferredQualifications

Experience in nonprofit education or youth-serving organizations.
Project management experience or certification.
Familiarity with Delaware building codes safety regulations and compliance standards.

Key Competencies

Strategic thinker with strong operational execution skills
Data-driven decision-maker
Process improvement mindset
Strong communicator and collaborator
Highly organized and detail-oriented
Ability to manage multiple priorities across multiple locations
Calm solutions-oriented leadership style

Work Environment & Physical Requirements (ADA)

Frequent statewide travel required; a company vehicle will be provided.
Office location will be determined based on the successful candidates residence.
Occasional evening or weekend availability may be required for emergencies or major projects.
This position is primarily administrative and leadership-focused rather than hands-on repair work.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Ability to occasionally lift and/or move up to 50 pounds.
Ability to walk stand and sit for extended periods.
Ability to climb stairs bend kneel crouch or reach as needed for site inspections.
Ability to travel between multiple locations across the state.
Vision and hearing sufficient to safely assess building conditions and communicate with staff and vendors.

Work Hours:Monday -Friday 7:00am - 3:00pm; Flexibility to work outside of regular hours is required based on business needs. Frequent statewide travel is required.

Work Location:The incumbent is not required to reside in Delaware but must live within reasonable driving distance to support travel throughout the state and to the home office as needed.

FT Employee Benefits Incentives

All of our employees are valued and receive competitive pay and a comprehensive benefits package which includes:

Medical Vision and Dental Insurance/Pharmacy Coverage for individual & immediate family
Flexible Spending Accounts (FSA)
401(k) with Employer Match
Paid Time Off
Free childcare for school-aged children based upon site availability
Life Insurance Coverage
Short- & Long-Term Disability
Employee Assistance Program

Note: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor is it to be interpreted as a comprehensive inventory of all duties responsibilities qualifications and objectives required of employees assigned to this job.

Boys & Girls Clubs of Delaware is an Equal Opportunity Employer. Boys & Girls Clubs of Delaware does not discriminate on the basis of race religion color sex gender identity sexual orientation age non-disqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications merit and business need.

#BGC5

Required Experience:

Director

About UsFor over 90 years Boys & Girls Clubs of Delaware has been a trusted place where young people can learn grow and build a better future. With more than 40 Club and school-based locations across the state we provide safe supportive environments where youth can thrive especially those who need u...