Undergraduate Program Assistant

Department: CAS Administrative Support
Classification: Office Specialist 2
Appointment Type and Duration: Regular Ongoing
Salary: $19.36-$28.75 per hour
FTE: 1.0

Review of Applications Begins

February 6 2026; position open until filled

Special Instructions to Applicants

Complete applications should include:

1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three (3) professional references. Candidates will be notified prior to references being contacted.

Department Summary

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon serving nearly two-thirds of all students. Home to more than 800 faculty across 50 departments and programs in the humanities natural sciences and social sciences CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking analytical reasoning and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.

CAS is organized into multiple Academic Support Units (ASUs) each staffed by teams that provide administrative strategic and operational support to multiple academic departments within the College. ASU 6 supports the Departments of Biology Chemistry and Biochemistry and Physics as well as the Oregon Institute of Marine Biology and the Multidisciplinary Science Program.

Position Summary

The Undergraduate Programs Assistant (UPA) works directly with undergraduate students in the academic departments and programs within an Academic Support Unit. The UPA works closely with and assists the academic leadership within the ASU whose service is for the advancement of undergraduate majors or minors from declaration through graduation. This position supports the undergraduate program by performing functions such as assisting students with degree and course planning; processing major/ minor changes; registration overrides; updating course listings; completing degree clearances; and monitoring course waitlists. The UPA works closely with academic leadership within the ASU to schedule classes and classrooms throughout the year and assist with summer schedules and instructor assignments. The Undergraduate Programs Assistant participates in special projects as needed.

This position reports to the Academic Programs Manager.

Minimum Requirements

Two years of general clerical experience one year of which included typing word processing or other experience generating documents; OR
An Associates degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

Excellent organizational and time management skills with attention to detail.
Experience with and/or commitment to working effectively with individuals from diverse backgrounds in support of an inclusive and welcoming environment.
Ability to effectively work independently and as part of a team providing support where needed.
Proficiency with Microsoft Office 365 software including the ability to learn new software.
Ability to understand explain and clarify rules processes and procedures.
Ability to communicate effectively in person on the phone and by electronic means.
Ability to interact appropriately in difficult situations and conversations.

Preferred Qualifications

Experience in a college or university setting.
Experience working with Banner Information System and/or IBM Cognos Integrative Data and Reporting (IDR).
Experience with communications and/or social media.
Experience planning and/or coordinating special events.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

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