Family Engagement Coordinator

Required Education/Experience: Masters degree in education or related field AND:

• 60 months of K12 educational experience which includes classroom experience with 36 months as a building leader team leader department chair or curriculum coordinator providing professional development facilitation and managing/leading multiple projects.

Skills:

• Active listening skills
• Ability to communicate verbally and in writing
• Ability to multitask and meet deadlines in a timely manner
• Ability to work with diverse groups in planning developing and evaluating products
• Teamwork and collaboration skills
• Employee talent development strategies
• Microsoft Office (Word Excel PowerPoint Outlook OneDrive)
• Microsoft Teams
• Google Workspace (Docs Sheets Slides Drive)
• Zoom
• Knowledge of trends and developments in process innovation and project management

Working Conditions:

• Classrooms or professional learning venues
• Communicate effectively and listen
• Manual dexterity
• Present in front of large groups of stakeholders
• Sit for prolonged periods
• Standard office environment
• Use of a computer
• The incumbent will provide services to 17 cohort schools in the Oklahoma City metro area and will be expected to travel to each site 3 to 4 times per year.
• The incumbent will host occasional evening and weekend events tailored to the needs of grant stakeholders.

Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Job Summary: The Family Engagement Coordinator will guide the Family Engagement Team (internal and external stakeholders) in planning organizing communicating and monitoring evidence-based services with project partners and ensure that they are aligned with specified project outcomes. The incumbent will oversee project management participant management and development of high-quality resources supporting their teams services. This professional will facilitate the ongoing development of each member of this team to help team members realize their full professional potential in supporting family engagement.

Essential Job Duties & Functions:
Talent Management 20%:
The incumbent will actively contribute to the growth enhancement and professional learning of the Family Engagement team. This responsibility encompasses a wide range of activities aimed at identifying nurturing and maximizing the potential of employees to ensure they are well-equipped to meet the evolving needs of the sponsored program they support. Key responsibilities include:

• Professional Learning: Identify develop and implement learning opportunities designed to enhance the skills knowledge and abilities of team members.
• Mentoring and Coaching: Provide guidance and mentorship to employees assisting them in setting and achieving career development goals.
• Performance Management: Assist each team member in planning developing and implementing performance goals that align with the sponsored project goals they serve.
• Feedback and Evaluation: Establish opportunities for employees to receive constructive feedback on their performance and offer opportunities for self-assessment and improvement.

Communications 20%:
The incumbent will manage and facilitate effective communications within and outside the organization by ensuring that information flows efficiently and accurately while fostering collaboration. Key responsibilities include:

• Internal Communication: Develop implement and oversee internal communication strategies to ensure employees are well-informed about organizational updates policies and relevant news. This may involve using various channels such as email Microsoft Teams and team meetings to keep staff informed.
• External Communication: Manage external communications including interactions with students families educators school leaders and partners. Create and maintain a positive working relationship and ensure all external messages align with the organizations mission and values.
• Content Creation: Develop and distribute content including written materials graphics presentations and multimedia to convey key messages and information. Ensure content is clear consistent and engaging.
• Stakeholder Engagement: Build and nurture relationships with key stakeholders including students families educators school leaders and partners. Keep them informed and engaged in the sponsored projects activities and initiatives.
• Communication Strategy Development: Collaborate with the management team to develop and execute comprehensive communication strategies that support the sponsored projects objectives and goals.

Evaluation and Reporting 15%:
The incumbent will measure and assess the teams implementation of services ensuring that project objectives are met and providing valuable insights to guide decision-making and improvement. Key responsibilities include:

• Data Collection: Collect compile and organize data from field services and participant feedback.
• Reporting Systems: Utilize the sponsored projects reporting systems to document and communicate evaluation findings to stakeholders.
• Continuous Improvement: Collaborate with relevant teams to develop project services based on identified needs. Monitor progress in implementing improvements and adjust strategies as needed.
• Documentation: Maintain comprehensive documentation of services partner interactions and evaluation processes and methodologies.
• Performance Metrics: Develop and implement key performance indicators (KPIs) aligned to the teams sponsored research goals.

Community Learning Facilitation 15%:
The incumbent will design organize and deliver community learning opportunities for sponsored program participants. This professional will play a key role in enhancing the skills knowledge and capabilities of the project stakeholders. Key responsibilities include:

• Facilitation and Instruction: Deliver engaging community learning sessions workshops and seminars that fully address the instructional learning goals. Utilize various instructional methods and adult learning principles to cater to diverse learning styles.
• Technology Integration: Utilize instructional technology tools to support online and blended learning opportunities. Stay current with e-learning trends and best practices.
• Communication and Promotion: Promote community learning opportunities to community members primarily parents and guardians of cohort students and encourage participation. Use various communication channels to raise awareness and generate interest in the sponsored projects offerings.

Evidence-Based Design 10%:
The incumbent will support the sponsored projects adaptation of evidence-based practices through the systematic search review and synthesis of existing literature to inform project-based services. Key responsibilities include:

• Identification of Research Objectives: Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature review.
• Search Strategy: Develop a comprehensive search strategy to identify relevant literature sources.
• Literature Search: Collect organize and catalog literature sources and evaluate the quality relevance and credibility of the literature sources.
• Synthesis and Analysis: Summarize key findings and insights from the reviewed literature. Identify common themes trends and gaps in existing knowledge and research.
• Evidence-Based Recommendations: Offer evidence-based recommendations and insights based on the literature review to guide decision-making and project services.

Instructional Design 10%:
The incumbent will engage in the creation development and implementation of effective professional learning materials and programs. The professional ensures that learning initiatives are well-structured engaging and aligned with the sponsored projects goals and objectives. Key responsibilities include:

• Needs Analysis: Collaborate with stakeholders to identify learning needs and performance gaps. Determine the knowledge and skills community members require to meet the sponsored projects goals.
• Learning Objectives: Define clear and measurable learning objectives for each instructional program.
• Curriculum Development: Design a comprehensive curriculum or community learning programs that cover the identified learning objectives. Organize content logically and in a sequential manner.
• Content Creation: Develop instructional content including written materials multimedia presentations videos e-learning modules and assessments. Ensure that content is engaging informative and interactive.
• Instructional Strategies: Select appropriate instructional methods and strategies considering the needs of the learners. Incorporate a variety of pedagogical techniques to cater to diverse learning styles.
• Technology Integration: Utilize instructional technology to enhance the learning experience.
• Compliance and Accessibility: Ensure that instructional materials are compliant with relevant laws and accessibility standards and are accessible to all learners including those with disabilities.
• Facilitation Development: Prepare and support community learning facilitators in implementing instructional programs. Provide guidance and resources to ensure effective instruction.
• Collaboration and Communication: Collaborate with subject matter experts instructional designers artists writers/editors and community learning facilitators to ensure that instructional design aligns with project goals and requirements. Communicate progress and results effectively.

Project Management 10%:
The incumbent will support the planning implementation and oversight of the teams projects and initiatives. Effective project management ensures that tasks are completed efficiently within scope on time and on budget contributing to achieving the sponsored projects goals. Key responsibilities include:

• Project Planning: Collaborate with stakeholders to create detailed project plans outlining tasks timelines and resource requirements.
• Team Coordination: Assign project roles and responsibilities to team members providing leadership and guidance to ensure that team members understand their tasks and deadlines.
• Resource Allocation: Allocate and manage resources including budget personnel and materials to support project execution.
• Task Execution: Oversee the execution of project tasks ensuring that they are completed in accordance with the project plan and within the specified time.
• Communication and Reporting: Establish clear communication channels to inform stakeholders about project progress. Provide regular updates reports and status meetings to address concerns and facilitate decision-making.
• Stakeholder Engagement: Foster positive relationships with project stakeholders including community members partners and team members. Address their needs and concerns while keeping them informed about project developments.

As Needed:
The incumbent will perform various additional duties as needed to successfully fulfill the positions function.