Middle School Coordinator of Operations, Assessment, and Data

• Lead the coordination of all MCAS tests (ELA Math and Science) for students and faculty per DESE schedule
• Create maintain and share accurate MCAS student lists per MCAS eligibility guidelines for each MCAS administration including new students & EL/SPED/504 accommodations and technology needs
• Develop overall testing plan including: identify and assign student rooms determine proctoring training and assignments plan lunches/snacks makeup testing preparing proctors communication to families)
• Review understand and share MCAS and student assessment testing updates deadlines policy changes and other important information from DESE with the administrative team and other staff as needed
• Lead test day administration including: preparing test sessions overseeing all test sessions in progress collaborate with IT and complete all tasks to allow testing to run smoothly
• Collaborate with other educators to file MCAS Performance appeals (cohort transcript portfolio) and support through the MCAS ALT Process.
• Complete annual discrepancy reporting per DESE schedule ACCESS Testing
• Work closely with the MLE Director and Assistant Principal to coordinate and oversee ACCESS testing and the schedule including make-up testing schedule
• Ensure that enrollment accurately reflects registered and attending EL students
• Design a proctor system and prepare all training materials and presentations for staff who will proctor
• Prepare testing materials test sessions and tickets
• Determine testing schedule groupings rooms room re-locations and communication to teachers of the above

• Collaborate with Central Office to ensure clear processes for attendance reporting and staff communication regarding each type of leave (including extended leaves and accommodations)
• Ensure the efficient tracking of daily staff sign in attendance and reporting to Central Office or through any district based platform such as Frontline.
• Work with Operations Assistant or Asst. Principals to create a sub coverage plan for each school day
• Provide onboarding and ongoing training/support of Building Substitutes.
• Substitute Folder

• Monitor student attendance and identify those demonstrating excessive absenteeism or tardiness for intervention by the administration and student support teams.
• Notify the truancy officers of attendance issues that require court action.
• Manage the PBIS Team and coordinate with staff and families to support attendance improvement plans

• Monitor the online referral system for any complaints by staff students or caregivers regarding mistreatment
• When state testing windows are closed the Coordinator will lead all investigations of harassment or bullying including those that fall under Title IX

• Provide technical support in the implementation of required assessments and monitoring of FEL and Opt-out students and facilitate required reporting in adherence to federal and state guidelines

• Track and ensure completion of key staff sign offs (i.e. Handbook Restraint Training Staff Emergency Contacts End-of-Year Sign Out)
• Manage Staff Incident (Injury) Reporting paperwork
• Ensure smooth school-site role-based onboarding of new positions throughout the year including access to facilities and technology.

• Annually update the Grading Calendar and communicate throughout the year to staff about key dates.
• Ensure needed updates to progress report and report card templates.
• Run grade verifications review and communicate with teachers needing changes.
• Run and send progress reports and report cards.

• Coordinate with Maintenance Team and Operations Assistants around requests for furniture repair and cleaning; and to ensure strong processes for and communication related to facilities including maintenance and reservation of space.
• Determine room assignments for course sections make updates in PowerSchool and communicate with staff about room sharing.
• Ensure all rooms have needed materials (signage etc) required by the Emergency Response plan.
• Design and implement processes for building entry and exit and management of the space.
• Update key organizational documents (e.g. School / website Directory Rooms Extensions Operations Handbook School Map) annually and as needed
• Create the schedule of assigned lunches
• Annually update the schools Emergency Response Plan and plan for staff training
• Coordinate processes and logistics for in and out of school field trips
• Collaborate with the technology department to support instructional technology chromebook program testing and student IDs
• Collaborate with Transportation Department and APs to ensure smooth implementation of bus pass system

• Lead work with the administration team and the district PowerSchool staff to craft master for the following school year.

• MA DESE licensure: Principal/Assistant Principal and/or Supervisor/Director licensure required; Must be licensed as an administrator or in a DOE approved licensure program in administration;
• Will show evidence of at least three years of satisfactory full-time paid experience as a professional public or private school educator;
• Knowledgeable of the current trends in urban education;
• Ability to communicate effectively and respectfully with diverse students family members colleagues and community stakeholders
• Excellent computer/technology skills (including advanced Excel Functions) and ability to learn new student information systems.
• Ability to attend a summer or fall session of an effective observation course.

1. Letter of interest delineating unique qualifications for the position
2. Letters of reference
3. Resume
4. Copy of DESE licensure

Required Experience:

IC