Associate Director Senior Program Manager

The Senior Program Manager acts as a primary leader within the Worlds Best Tech Client account bridging the gap between high-level Program Management Office (PMO) governance and on-the-ground Project Management (PJM) delivery. This role is responsible for the oversight and execution of a portfolio of construction projects ensuring they are delivered in a cost-effective manner consistent with the Clients design intent scope budget and schedule.

The successful candidate will ensure globally consistent delivery full reporting transparency and strict adherence to the Clients Flexible Delivery Model (FDM) and Control Standards.

 KEY RESPONSIBILITIES

A. Program Management Office (PMO) & Governance

• Portfolio Oversight: Deliver successful globally consistent and efficient project management across the portfolio with full reporting transparency.
• Risk Management: Aggregate portfolio-wide risk reporting (financial schedule legal and reputational) on a monthly basis. Provide assessments of trends and potential impacts to the Client Point of Contact.
• Resource Planning (FDM): Implement the Flexible Delivery Model to ensure efficient resource allocation. Provide forecasting and recommendations for resourcing on a project basis against the capital plan.
• Safety Compliance (CEHS): Establish and implement a comprehensive Construction Environmental Health & Safety (CEHS) program. Confirm that all third-party vendors and General Contractors comply with Client safety processes.
• Process Improvement: Develop and implement a global Lessons Learned process that commences at project kick-off and continues throughout the lifecycle. Update playbooks and standards based on these insights.

B. Commercial & Financial Management

• Capital Planning: Coordinate the development of annual and multi-year capital plans. Capture project goals scope and programmatic requirements to form baseline estimates.
• Budget Management: Manage the Total Projected Cost (TPC) based on actual costs market conditions and negotiated bulk deals. Leverage Client-wide bulk sourcing arrangements where possible.
• Variance Reporting: Facilitate monthly financial variance reporting reconciling approved budgets against forecasts and justifying variances to the Client Commercial Point of Contact.
• Cost Control: Collaborate with Quantity Surveyors (Cost Managers) to provide independent cost commercial and risk recommendations.

C. Project Delivery (Strategy to Close-out)

• Strategic Planning & Due Diligence: Support the Transactions Management team during site selection by managing the Technical Due Diligence (TDD) process including test-fits infrastructure assessments and budget estimates.
• Project Initiation: Develop the Project Charter and Execution Plan outlining goals scope schedule and budget achieving sign-off from the Client Project Executive.
• Design Management: Direct and coordinate architects engineers and design teams from needs analysis through working drawings. Manage the design Stage Gate approval process.
• Schedule Management: Develop a strategic end-to-end delivery schedule compliant with Client Schedule Management Standards incorporating design procurement and stakeholder milestones.
• Construction Oversight: Serve as the Contract Administrator for Main/General Contractors. Conduct regular (weekly/bi-weekly) site meetings to monitor progress safety and quality.
• Stakeholder Integration: Coordinate with internal Client Stakeholders (e.g. Food AV Security Transportation) to ensure their specific requirements are integrated into the master schedule and design.

D. Procurement

• Strategy & Sourcing: Develop commercial strategies and execute Request for Proposals (RFPs) for consultants and contractors.
• Bid Analysis: Lead the evaluation and interviewing of contractors. Present formal written recommendations to the Client Project Executive based on pricing experience safety records and financial stability.
• Supplier Diversity: Identify and engage diverse-owned suppliers where possible and track spend data accordingly.

E. Close-out & Handover

• Punch List Management: Coordinate the preparation and completion of punch/snag lists.
• Documentation: Assemble all guarantees warranties O&M manuals and as-built drawings for upload to the Clients Project Drive.
• Financial Close: Manage the release of claims and issuance of final certificates of completion and payment.

Qualifications :

• Accadmics: B.E. Civil / along with formal Project Management Qualifications (NICMAR / PMP / Masters in Project Management)
• Experience: Minimum 15 years of Proven track record in managing complex construction fitout best in class innovative workplace projects from strategic planning through decommissioning.
• Methodology: Expert knowledge of project controls including budget/cost management schedule management and risk registers as defined by corporate Control Standards.
• Technology: Proficiency in Client-specific technology systems.
• Communication: Ability to facilitate decision-making with Client Project Executives and manage diverse service lines (Food Fitness AV etc.).
• Contract Administration: Strong experience in administering contracts for General Contractors and Design Teams including change order management and lien waiver reviews.
• Certifications: Desired but not mandatory: LEED / WELL PMP RMP PfMP

Additional Information :

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Remote Work :

No

Employment Type :

Full-time