Administrative Assistant (SY-AR-GALD)

Introduction:

You will join the Administrative and Resources Group of the Accelerator Systems Department working closely with colleagues across the Organization. As a key member of the SY administrative team you will support one of the Departments technical groups while taking ownership of your responsibilities. You will contribute to the daily coordination of the groups secretariat with a focus on communication information management and organisational support in line with CERNs rules and procedures.

Functions:

• Provide front-office and administrative support to group members throughout their appointments from arrival to departure including the organisation of official travel. 
• Coordinate and support meetings events and visits (e.g. conferences workshops internal meetings) using CERN tools and platforms. 
• Liaise with internal stakeholders to support reporting planning and decision-making and manage the groups web content documentation and archives via relevant content management systems. 
• Provide administrative support to the Group Leader including agenda and mailbox management meeting coordination action follow-up information preparation and maintenance of personnel and budget dashboards. 
• Handle sensitive information with discretion ensure service continuity by covering for colleagues when required and contribute to the continuous improvement of administrative processes within the Group and the Department. 

Qualifications :

Higher administrative diploma or equivalent relevant experience in the field of administration or a related field.

Experience:

Proven experience of administrative work in a team preferably in an international environment.

Technical competencies:

• Customer service.
• Secretarial work and executive assistance.
• Event organisation and management.
• Knowledge of administrative rules and procedures.

Behavioural competencies:

• Demonstrating accountability: working conscientiously and reliably; delivering on promises.
• Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
• Working in teams: building and maintaining constructive and effective work relationships.
• Managing self: working well autonomously; taking on activities and tasks without prompting.
• Communicating effectively: providing others with timely information.

Language skills:

Spoken and written English with a commitment to learn French.

Additional Information :

Eligibility and closing date:

Diversity has been an integral part of CERNs mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible and applications should normally reach us no later than 20.02.2026 at 23:59 CET.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Hybrid

This position involves:

• A valid driving licence.

Job grade: 3-4

Job reference: SY-AR-GALD

Field of work: Support Services (Finance HR Legal Procurement)

Benchmark Job Title: Personal/Team Assistant

Global Benefits

• A competitive salary (tax free) increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERNs comprehensive health insurance scheme (for yourself your spouse and children) and membership of the CERN Pension Fund.
• Family child and infant monthly allowances depending on your individual circumstances.
• A relocation package (installation grant removal travel expenses) depending on your individual circumstances.
• Possibility to extend your contract up to 8 years eligibility for indefinite contract tenure.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN the European Organization for Nuclear Research we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering technical scientific and administrative fields. Together we foster an environment where innovation and collaboration thrive.

Every day we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation and it remains central to our mission and continued success.

If you are ready to be part of a dynamic inclusive community pushing the boundaries of knowledge CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us here:

Remote Work :

No

Employment Type :

Contract