Administrative Assistant Business Manager (Temporary 9-12 months)

RhyGaze is a biotech company developing transformative gene therapies to restore vision in patients with blindness. Our lead program targets patients with blinding retinal diseases and we are committed to bringing life-changing treatments to those in need. We are seeking a temporary Administrative Assistant/ Business Manager to provide light administrative support with broader business and operational management responsibilities. This position is to be filled immediately for a duration of 9 to 12 months. This position requires regular on-site presence at our office and fluency in English and German to support internal and external stakeholders.

Tasks

The successful candidate will play a key role in keeping the company running smoothly by coordinating logistics managing third-party contracts and serving as a central point of contact for facilities and IT needs. This position is ideal for someone who enjoys wearing multiple hats and working closely with scientific and leadership teams in a fast-paced biotech environment.

Administrative Support

• Schedule meetings coordinate calendars and set up virtual and in-person meetings
• Reserve conference rooms and coordinate meeting logistics
• Plan and book domestic and international travel for employees and consultants
• Manage incoming mail
• Provide general administrative support as needed

Business & Operations Management

• Manage contracts with third parties including:
• Confidential Disclosure Agreements (CDAs)
• Consulting agreements
• Other vendor or service agreements
• Coordinate contract execution tracking and renewals in collaboration with leadership and legal counsel
• Manage facility-related needs including:
• Parking permits
• Office and laboratory access
• Lab-related operational needs and coordination with vendors
• Serve as the primary point of contact for IT services:
• Liaise directly with the external IT firm
• Troubleshoot and resolve IT issues that employees are unable to resolve independently
• Coordinate onboarding/offboarding IT needs for employees and consultants
• Support general business operations and help identify process improvements as the company grows
• Manage company-related policies updating documents as needed and ensuring employees receive appropriate training

Requirements

• Proven experience in an administrative operations business management or office management role
• Experience working in a biotech life sciences or similarly regulated environment is a plus
• Familiarity with contracts vendor management and third-party service coordination
• Fluency in German and English (spoken and written) is required
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and work independently
• Strong communication skills and a service-oriented mindset
• Comfortable working with external vendors (legal IT facilities)

Work Arrangement

• This is an on-site role; regular presence in the office is required