Contracts Administrator

• Subcontractor management assist with the preparation of and send out subcontract agreements collect all relevant and up to date information requesting new information when it is out of date
  
• Raise issue and close out/complete purchase orders
  
• Prepare subcontractor progress certificates / payments
  
• Purchase order / invoice reconciliation
  
• Ensure effective project coordination by providing comprehensive administrative project support such as completing and managing project templates completing project documentation preparing procurement requests and scheduling meetings and functions liaising with relevant stakeholders
  
• Management of all project documentation including but not limited to project registers quality assuranceclient hand over reports test reports etc. and including file management
  
• Preparation of progress claims alongside Project Manager
  
• Review contract documents to assist management in clarifications required in order to prepare for execution
  
• Participate in Operational Meetings
  
• Collate project specific personnel training and competency records in preparation for commencement of works
  
• Assist in programming and planning of the projects as required using appropriate tools
  
• Maintain an overview of the projects monitoring the status of the projects on time finance quality and
  
• deliverables and advising the respective manager in case of major deviations from the planning
  
• Project reporting to internal and external stakeholders
  
• Provide ad hoc analysis and reports to managers as required
  
• Respond to project inquiries and help resolve problems arising in projects
  
• Support Bryant contract obligations to comply with the Queensland Governments Indigenous Employment
  
• Policy (IEP) in relation to onthejob training and develop plans to identify how subcontractors and others will contribute to the overall project
  
• Follow up relevant project personnel to ensure that scheduled reporting requirements are met
  
• Comply with Bryant Integrated Management System procedures and support continuous improvement
  
• Comply with relevant legislation and regulations
  
• Challenge unsafe behaviour/attitude at any level when encountered
  
• Act in the companys best interest at all times in line with company objectives and policies
  
• Work in such a manner that Integrated Management Plans and statutory requirements are met or exceeded
  
• Take all reasonable steps to prevent pollution and protect the environment
  
• Take reasonable care and comply with all Work Health and Safety rules policies and procedures
  
• Other duties as requested by Directors
  

Requirements

• A minimum of two (2) years experience in a similar role
  
• Effective planning and scheduling skills
  
• Problem solving evaluation and review skills
  
• Ability to work autonomously in a team environment
  
• Excellent written and verbal communication interpersonal and negotiation skills
  
• Attention to detail
  
• Ability to work to deadlines
  
• Strong working knowledge of MS Office Suite products (including MS Project)
  
• Ability to interpret plans and drawings
  
• Demonstrated ability in information communications and technology
  
• Competent in writing business letters quotations tenders and proposals
  
• Working knowledge of AS2124 General Conditions of Contract and AS4300 General Conditions of Contract for Design and Construct and other relevant contracts
  
• Knowledge of relevant Legislation Regulations Australian Standards Codes of Practice and ability to read understand and apply to work practices
  

Benefits

• HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party Family Day Team Building and more!