Project Coordinator HVAC

We are a full-service HVAC building automation chiller and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated single-source solutions include turnkey in-house capabilities with design assistance as well as engineering applications and automated control systems.

Mesa Energy Systems has an immediate need for a Project Coordinator. As a Project Coordinator you will be responsible for retrofit and automation jobs. You will work closely with the Project Manager and Superintendent and provide updates and attend scheduling meetings.

Set up all retrofit and automation jobs
Scheduling person work with Project Manager and Superintendent to keep shifts updated
Develop and maintain all project folders in SharePoint.
Attend job project review and manpower scheduling meeting responsible for meeting minutes and documenting tasks that are assigned by management in Planner.
Coordinates purchase of necessary supplies equipment and services from appropriate sources.
Maintain and follow a strong safety program.
Issues and enters all POs and subcontracts required for retrofit projects.
Liaison with A/P department regarding invoices vendor holds PO cost discrepancies and subcontracts.
Reviews and approves vendor and subcontractor invoices monthly.
Enters all retrofit weekly timecards and manages payroll issues with the payroll department.
Liaison with payroll department for all certified payroll issues.
Processes all required permits and pulls in person from cities as needed.
Prepares and submits certificates of insurance.
Prepares Submittal Manuals as required.
Payment & Performance Bonds if required by customer.
Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer.
Initiate Warranty Letters when required.
Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer.
Assists the Project Manager with WIP Reports for the end of the month review.
Supports all Project Managers with daily requirements.

Bachelors degree in business administration or equivalent work experience.
A minimum of three (3) years experience in back-office support in the Construction field.
Strong background with Construction forms and permits necessary.
Strong administrative skills.
Computer literate in Microsoft Products.
Excellent verbal and written communication skills.
Ability to coordinate and work well with others.
Ability to work independently or as member of a team.
Ability to adapt to ever changing priories.

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Compensation Range: $33 - $38 per hour

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.