Accounts Payable and Accounts Receivable Specialist

Who We Are:

Founded in 1891 by a group of visionary volunteers The Trustees of Reservations (The Trustees) is Massachusetts premier conservation and preservation organization. The Trustees preserves for public use and enjoyment properties of exceptional scenic historic and ecological value in properties are open to all and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity and have helped protect more than 50000 acres including 27000 acres on more than 120 reservations that are open to the public. As a non-profit conservation organization we are funded and supported entirely by our visitors supporters volunteers and our 100000 Member encourage you to learn more about The Trustees on our website .

Posting Information:

SalaryRange:$68250-$87750

• New Hires are typically placed between Tier I and Tier III within the range $68250 - $79950

Hours per week:40

Job Classification:Full-TimeExempt

Job Type:Hybrid 1-2 days a week

Location:BostonOffice Boston MA

What Youll Do:

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist you will manage the complete lifecycle of theTrusteessoutgoing vendor payments and incoming clientrevenues.

Your Impact:

The AP/AR Specialistplaysan instrumentalrole in the companys financial stability by safeguardingliquiditymaintainingaccurateaccounting records and fostering positive relationships withvendors and clients

The Role:

A valued part of the Accounting Team the AP/AR Specialistmanages the end-to-end process for both accounts payable(AP)and accounts receivable(AR) requiring a detail-oriented individual proficient in financial systems to process transactions andmaintainaccuraterecords

Specifically youll:

• AP Duties

• Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platformMineralTree
• Communicatewithvendors andcolleagues to resolvediscrepancies with invoices and/or invoice coding
• Review incoming paper invoices and route to theappropriate approverinMineralTree
• Schedule and execute vendor payments ensuringtimelyprocessing
• Manage vendor information and ensure compliance documentation is current
• Ad hoc vendor and payment analysis journal entry submissionand other projects asdirected by Supervisor
• AR Duties
• Administer cloud-based AR Platform BILL
• Createand sendaccuratecustomer invoicesBILLandthe general ledger NetSuite
• Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger
• Apply customer payments and resolve discrepancies
• Handle collections by monitoring aging reports and contacting customers about overdue payment
• Deposit all checks received by the organization
• Reporting and Reconciliation
• Reconcilethird-partyAP and ARsystemswith thegeneral ledgerand resolving discrepancies
• Support month-end closing activities and reporting
• Maintain records andassistwith financial audits

This is afull-time exemptposition (40hours/week) reporting directly totheAssistant Controller.

What Youll Need:

Skills and Experience:

Required:

• A minimum of4-6years of professional experience in transactionprocessing

• Associatesdegree or equivalenteducational experience preferably in an area related to Accounting Finance or Business Management

• Digital literacy andproficiencyin MS Office Suitespecifically MS Excel

• A proven ability to manage external service providers and their platforms

• Strong communicationand customer service skills analytical abilities and attention to detail

• Abilityto fosterpositive professionaland productive working relationships withcolleagues clients and vendors

• Willingnesstolearnanddevelopnewskills

• Ability to transit to theBostonoffice to perform in-persontaskson an ad-hoc basis.

Preferred:

• A Bachelors Degree inAccounting Finance or a related field

• Experience with ERP systems (NetSuite SAP etc.) and AP/AR automation tools (BILLMineralTree Concur etc.)

Eligibility Criteria:

• Current authorization to work in the United States a candidate must have such authorization by his or her first day of employment.

• A satisfactory criminal background (CORI) check.

Dont quite have all the skills and experience listed above We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.

Questions Contact our People team at

Your Benefits:

• Sick time: 15 daysper year

• Vacation time: 20 days per year

• Holidays: 12 observed holidays 3 floating

• Health Insurance: You are eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offers additional benefits such as fitness reimbursement and rewards for healthy habits.

• Short-Term and Long-Term Disability Insurance

• Massachusetts Paid Family Medical Leave

• Life Insurance

• 401k with 5% match after 1 year of employment

• Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work-related issues such as mental health support counseling and financial advice.

• Reciprocity:Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions.

• Discounts: Enjoy free entry to all Trustees properties discount event tickets and discounted merchandise at our stores and on stays at our inns.

• Day of Wonder: Spend one workday per year to exploring a Trustees property

• Day of Service: Spend one workday per year to helping with a project at a Trustees property

Equal Opportunity and Diversity:

The Trustees is a proud equal opportunity employer and does not discriminate against any protected status including but not limited to age race ethnicity sex gender sexual preferences nation of origin religion or disability status and strongly encourages applications from people of color persons with varying abilities women and LGBTQ applicants. We aspire to reflect and effectively serve the residents and communities of Massachusetts who are at the core of our mission.

The Trustees commitment to advancing the organizations vision for this work may be found here:Diversity Belonging Inclusion and Equity.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We are committed to creating an inclusive and accessible work environment. To request reasonable accommodation during the application or interview process please contact us at .

Cost Center: 0

Required Experience:

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