Grants Officer – Future4Binti (F4B), Somalia

The role will be based at Amref HQ in Nairobi Kenya but will be supporting the programme in Somalia.

ABOUT THE PROGRAMME

Future for Binti (F4B) is a 5-year programme in partnership with Plan International and select Community-Based Organisations (CBOs) that will be implemented in Kenya Ethiopia and Somalia. 

Practices like female genital cutting and child marriage harm hundreds of millions of girls and women worldwide violating their rights and limiting their health and East Africa - especially Ethiopia Kenya and Somalia - these practices remain common because of deep-rooted traditions poverty and weak laws made worse by gender inequality and crises like conflict and climate shocks. Despite efforts to end them progress is slow due to systemic challenges and regional differences. 

To address these challenges the Future4Binti (F4B) programme seeks to protect girls from harmful practices like female genital cutting and child marriage by challenging harmful social norms promoting positive behaviour change and improving care for those affected. Its goal is to create safer communities where girls can enjoy better health and reach their full potential.

ABOUT THE ROLE

The Grants Officer provides daytoday grants management and compliance support for the programmes multicountry multipartner subaward portfolio. The role ensures accurate documentation timely reporting sub-grantee followup and coordination of grant processes working closely with the Senior Grants Officer Programme Finance Manager Programme Accountant Programme Director and country teams.

The Grants Officer supports the full subaward cycle - from documentation and sub-grantee onboarding to monitoring compliance checks amendments and closeout - ensuring that each step is aligned with donor rules organisational policies and programme standards. This role acts as the administrative and coordination backbone of the grants function helping maintain organised systems quality documentation and clear communication with sub-grantees.

ABOUT YOU

You are an organised detailoriented professional who enjoys keeping systems running smoothly and ensuring that documentation reporting and compliance requirements are met on time. You thrive in roles that require strong coordination clear communication and consistent followup with sub-grantees and internal teams.

You are comfortable managing large volumes of information maintaining auditready records and supporting sub-grantees to meet grant requirements. You have a good understanding of donorfunded programmes and can apply policies templates and guidelines with accuracy and consistency.

You communicate clearly are responsive and dependable and work well across teams and cultures. You take initiative ask the right questions and escalate issues when needed. You enjoy supporting sub-grantees solving small problems before they become big ones and contributing to a wellrun grants portfolio.

Above all you bring integrity professionalism and a commitment to helping the programme deliver its goals through strong compliant and wellmanaged subawards.

PRIMARY RESPONSIBILITIES

SubAward Administration and Documentation

• Support the preparation review and processing of subaward agreements amendments and extensions.
• Maintain an organised central auditready digital and physical filing system for all sub-grantee documents (agreements reports correspondence deliverables).
• Prepare subaward packages routing requests approval forms and documentation for signature.
• Maintain uptodate grant records in grants management systems trackers and databases.

Sub-Grantee Onboarding and Communication

• Support sub-grantee onboarding sessions by preparing materials checklists templates and compliance briefings.
• Serve as the first point of contact for routine sub-grantee questions related to reporting schedules templates deliverables and documentation requirements.
• Disseminate updated tools templates and guidance to sub-grantees and ensure consistent use.

Reporting Coordination and Compliance Monitoring

• Track sub-grantee reporting (programmatic and financial) deadlines and follow up to ensure timely submission.
• Conduct firstlevel quality checks on financial reports for completeness and alignment with templates provide feedback to the sub-grantees.
• Support the Senior Grants Officer in conducting compliance spotchecks desk reviews and documentation sampling.
• Facilitate sub grantees audit reviews and implementation of audit recommendation.

Sub-Grantee Monitoring and FollowUp

• Maintain the programmes subgrants monitoring tracker including deliverables milestones risk flags compliance findings due diligence updates and reporting status.
• Coordinate logistics and documentation for sub-grantee monitoring visits including schedules checklists and visit notes.
• Support followup on agreed actions risk mitigation measures and documentation corrections.

Coordination with Programme Finance and Technical Teams

• Work closely with the Senior Grants Officer Programme Accountant Programme Finance Manager and Programme Director to align sub-grantee reporting schedules with programme reporting (programmatic and financial) timelines.
• Support the Programme Director and technical teams with documentation and information needed for sub-grantee reviews.
• Ensure smooth communication between finance programme and sub-grantee teams on grants-related timelines and requirements.
• Prepare consolidated grants summaries and dashboard inputs for Senior Grants Officer validation.

SubGrant CloseOut Support

• Track grant end dates closeout requirements and documentation status.
• Support the preparation of closeout checklists sub-grantee notifications deliverables tracking and documentation archiving.
• Ensure all required documents are received and filed before grant closure.

Qualifications :

Education and Experience

• Bachelors degree in Accounting Finance Development Studies Business Administration Project Management International Relations or a related field.
• Full professional qualification e.g ACCA (the Association of Chartered Certified Accountants) Certified Public Accountant CFA (Chartered Financial Analyst) etc or equivalent is required.
• 3-5 years experience supporting grants contracts compliance or programme administration in NGOs or donorfunded programmes.
• Experience working with multipartner or multicountry programmes is an advantage.
• Experience using grants management systems and digital collaboration platforms.

Skills and Competencies

• Strong understanding of donorfunded project compliance (USAID FCDO EU Foundations preferred).
• Excellent organisational and documentation skills; highly detailoriented and thorough.
• Ability to coordinate multiple deadlines and manage large volumes of sub-grantee information.
• Good communication skills and the ability to work with diverse teams and partners.
• Proactive solutionsfocused mindset with strong followup and task management.
• Ability to interpret and apply grants guidelines templates and internal processes.
• High integrity discretion and commitment to transparent ethical grant management.
• Strong digital literacy including MS Office 365 (SharePoint Teams Excel) and grants tracking tools.

Additional Information :

• Travel: Occasional travel within the region for financial reviews trainings or audits.
• Language: Fluent spoken and written English and Somali language.
• Values and Compliance: Commitment to safeguarding ethics antifraud and DEI standards.

Please include a cover letter that highlights why you believe you are an ideal candidate for this role along with your CV showcasing your relevant skills and experience. The closing date will be January 29 2026.

Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @ address.

Amref Health Africa is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Full-time