Executive Assistant
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Job Location:
New York City, NY - USA
Monthly Salary:
$ 79 - 96
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Do you want your voice heard and your actions to count
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.
With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.
Join MUFG where being inspired is expected and making a meaningful impact is rewarded.
The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.Were seeking an Administrative Assistant to perform duties such as scheduling meetings keeping calendars making travel arrangements setting up conference rooms answering and directing incoming phone calls assisting with the production and distribution of mailings opening and sorting incoming mail photocopying and maintaining informational files supplies and office equipment. You will be the primary contact for handling confidential business matters including coordination and communication with the Banks external clients and internal department addition you will generate business correspondence arrange official trips and coordinate extensive board meetings.
Responsibilities:
- Perform duties such as scheduling meetings keeping calendars making travel arrangements setting up conference rooms answering and directing incoming phone calls as appropriate assisting with the production and distribution of mailings and other materials opening and sorting incoming mail. photocopying informational files and maintaining office equipment and supplies.
- Primary contact for handling confidential business matters including extensive coordination and communication with Banks external clients interaction with internal department heads generation of business correspondence arranging official trips and full coordination of extensive board meetings.
- Process all expenses related to the Executives
- Perform all other duties as assigned by Executives.
- Cover and assist the neighboring secretaries especially while being away from their workstation or busy with the usual workload.
- Provide assistance and support to all the bank executives visiting NY.
- Perform related duties and participate in special projects as required.
- Conduct Self-inspection and Compliance check.
Qualifications:
- 2-3 years of Executive Administrative experience.
- Excellent organizational and multitasking skills.
- Strong interpersonal skills.
- Bilingual in Japanese/English oral and written skills a plus.
- High degree of proficiency with Microsoft Word/Excel/PowerPoint and Lotus Notes.
- Experience with Access is a plus.
-CIB Staff provide administrative support to BTMUS Registered Representative
Education:
Bachelors degree or a closely-related discipline or an equivalent combination of formal education and experience
The typical base pay range for this role is between $79K - $96K depending on job-related knowledge skills experience and location. This role may also be eligible for certain discretionary performance-based bonuses and/or incentive compensation. Additionally our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits retirement plans educational assistance and training programs income replacement for qualified employees with disabilities paid maternity and parental bonding leave and paid vacation sick days and holidays. For more information on our Total Rewards package please click the link below.
We will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance (ii) the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (iii) the Los Angeles County Fair Chance Ordinance and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment if any.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race color national origin religion gender expression gender identity sex age ancestry marital status protected veteran and military status disability medical condition sexual orientation genetic information or any other status of an individual or that individuals associates or relatives that is protected under applicable federal state or local law.Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
MUFG is a leading global financial group backed by 2,700 locations in over 50 countries and regions, offering comprehensive and tailored financial solutions to our clients worldwide.
