Corporate Executive Assistant

Turner & Townsend is seeking an experienced Corporate Executive Assistant with 58 years of postgraduate experience who is either ready to take the next step in their career or is currently performing a similar role within a comparable corporate fast-paced environment. 

This position will support our broader U.S. executive team and will require advanced calendar management meeting and board coordination and comprehensive travel planning. Proficiency in the Microsoft Office Suite is required and expertise in PowerPoint is strongly preferred.

*In-office working at the NYC T&T office is required three days out of the work week. 

Duties Include:

• Pro-active calendar management and travel coordination for both domestic and international meetings.
• Submit expenses on behalf of executives.
• Anticipate needs pre-empt and resolve issues while prioritizing tasks. 
• Meeting management responsibilities meeting coordination and all related operational details (conference rooms catering collateral building access etc.); draft agenda and minutes; greet onsite guests and escort them to appropriate conference room.
• Support development of presentation content and report development for various meetings and Board meetings.
• Field and screen incoming phone calls.
• Attend Board meetings and prepare all corresponding Board books which includes managing reporting timelines with senior Directors across the business.
• Ad-hoc projects as needed.
• SOX control responsibilities may be part of this role which are to be adhered to where applicable. 

Please note you may be required to perform other duties as assigned that are not outlined in the job description. 

Qualifications :

Our ideal candidate is discreet trustworthy and personable. We are looking for someone to represent Turner & Townsend professionally at all times.  They must be self-motivated proactive highly organized and able to work on their own initiative with minimum supervision.  Furthermore excellent communication and organization skills and must be able to deal with highly confidential information appropriately.

Skills must include:

• Detail-orientated highly organized with a flexible and solution-oriented attitude.
• Technically-savvy with the ability to learn systems quickly.
• A positive team player with the ability to deal with colleagues at all levels of the business. 
• Culturally sensitive; able to deal with global stakeholders.
• 5 8 years of experience supporting senior executives.
• Proven track record working in a dynamic and demanding environment is necessary.
• Bachelors degree is preferred.
• Proficient at taking board and meeting minutes.
• Demonstrated proficiency across the Microsoft Office Suite including Outlook Word Excel and PowerPoint.

Additional Information :

The salary range for this full-time role is $110K-$130K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range depending on candidates experience and qualifications.

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Turner & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application. 

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.  

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time