Contract Coordinator

We are a full-service mechanical contractor specializing in CAD and BIM services commercial and industrial plumbing process piping and commercial HVAC systems. We build renovate and upgrade as well as service maintain and operate facilities for a full spectrum of clients.

Tucker Mechanical Inc. is looking for a qualified candidate to join our company as a Contract Coordinator. The Contract Coordinator will be an integral part of the Service Department. This position will support several divisions within the Service Department performing a variety of activities through the means of clerical and administrative support of incoming and outgoing contract correspondence. This role will perform and oversee the implementation of all Planned Maintenance Agreements and assist in the processing of contracts during and following the bid process. This position requires someone who is self-directed the ability to multitask and detail oriented.

• Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
• Create Planned Maintenance Agreements and billing schedules within the COINS software database
• Set-up and manage Planned Maintenance contract job files.
• Maintain and update asset data for Planned Maintenance Agreements
• Review Maintenance Agreements Quarterly / Annually to confirm performance budget constraints and ensure compliance with contractual obligations
• Generate and distribute Planned Maintenance renewal letters
• Work with the Warehouse Manager to organize and procure monthly filter orders
• Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
• Manage Planned Maintenance contracts in customer portals
• Weekly Market Recovery tracking
• Assist Account Executives Dept Managers and Project Managers with bid preparation submittal activity project file organization pre-qualification requirements etc
• Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects as needed
• Secure bid bonds letter of surety and insurance requirements during the bidding process.
• Assist as needed with PO entry / reconciliation / coordination within the department
• Other related duties as assigned or needed.

Candidates must have excellent interpersonal and communication skills and the ability to manage multiple tasks and deadlines. Previous construction industry experience is preferred. Key competencies are initiative communication teamwork and time management.

PREFERRED EDUCATION and/or EXPERIENCE

• 5 years related experience
• High School diploma required
• College degree preferred
• Knowledge of the HVAC Service/Construction industry and contract documentation.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications (i.e. Outlook Word and Excel).
• Proficiency with Adobe or Bluebeam PDF software suite.
• COINS software experience is preferred but not required

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity honesty professionalism and commitment to company values
• Must be self-motivated and able to work efficiently in a fast-paced environment
• Must have excellent organizational communication strategic technical analytical problem solving and multi-tasking skills
• Must have high standards of quality with attention to detail
• Must build positive working relationships with multiple levels of employees management suppliers and customers

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customer employees unions government agencies vendors and suppliers and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions. The noise level in the work environment is usually moderate to loud.

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