Operations Specialist

The Operations Specialist will be responsible for managing various aspects of office operations administrative support event coordination facility management vendor relationships and inventory management.

This role requires a proactive individual with strong organizational skills and the ability to multitask effectively.

• Serve as the first point of contact for visitors clients and stakeholders.
• Maintain a tidy and welcoming reception area.
• Provide administrative support to executives and senior management.
• Manage calendars schedule meetings and coordinate travel arrangements.
• Prepare reports presentations and documentation as required.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage office supplies and equipment procurement ensuring adequate inventory levels.
• Plan and execute company events meetings conferences and team-building activities.
• Coordinate logistics including venue selection catering and audio-visual requirements.
• Support projects by tracking project timelines milestones and deliverables.
• Coordinate office repairs renovations and workspace optimization.
• Implement and enforce health and safety guidelines.
• Manage relationships with vendors and service providers.
• Assist in HR-related tasks including onboarding new employees and managing onboarding kits.
• Obtain competitive quotes negotiate contracts and oversee vendor performance.
• Assist in budget preparation and expense management activities.
• Monitor and track office expenditures and manage procurement processes.
• Maintain accurate records of financial transactions invoices and receipts.

Qualifications :

• Bachelors degree in Business Administration Management or related field preferred.
• Minimum 4 years experience in operations management administrative support or related roles.
• Strong organizational and problem-solving skills with attention to detail.
• Excellent communication and interpersonal skills with the ability to interact effectively with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with office management software.
• Knowledge of budgeting financial principles and inventory management.
• Ability to prioritize tasks and work effectively under pressure in a fast-paced environment.

Additional Information :

• Competitive Compensation
• Competitive Health Insurance (Employee Spouse 4 children).
• Paid time off
• Opportunity to work with a talented and innovative team in a dynamic industry.
• Potential for professional growth and career advancement within a growing technology company.

Remote Work :

No

Employment Type :

Full-time