Clinical Lead, Document Management- Professional Practice
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Job Location:
Monthly Salary:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
In direct consultation with program leadership the Clinical Lead Document Management will coordinate an organization-wide system to promote compliance with document development approval implementation evaluation and review.
Accountabilities:
- Provide expertise coordination and support in the development review and renewal of policies order sets and medical directives
- Maintain the document system by performing appropriate uploads and ensuring data integrity
- Work collaboratively with the vendor to ensure integrity and timely access to order sets
- Work with Risk Management to provide timely access to current and archived information
- Liaise with Information Services team regarding problem identification and resolution and future development including transition of order sets to new hospital information system
- Leads the stakeholders through the document development process
- Utilize supportive literature and best practice guidelines to guide document development
- Ensure that procedures follow legislation and regulation
- Ensures organizational document approval and dissemination
- Oversees supports and provides expertise and advice on the document management system including process expertise for the development approval implementation updating and retirement of policies
- Corporate site administrator for PolicyStat at Osler
- Chair of clinical practice review subcommittee
- Clinical lead for order set development and management including liaising with developers organizing order set committee meetings testing functionality and collaborating with stakeholders (including Pharmacy IS vendor etc.)
- Lead and monitor document review to support Accreditation including policies order sets and medical directives
- Develop revise and communicate the guidelines and reference material for document development review updating approval implementation and evaluation
- Develop/revise the templates supporting material and corresponding instructions for use and ensure their integrity
- Develop training material and provides training related to the technological impact on clinical workflow and/or clinical process
- Support training and education for development revision and approval of policies order sets and medical directives
- Maintains the evolution of document management system through evaluation and improvements including monitoring the system from a quality assurance and continuous improvement lens
- Prepares recommendations for improvements
- Participate in formal service and system design/planning activities as necessary
- Lead the review to create a new process for the development review approval and evaluation of medical directives at Osler
- Utilize data to provide insights for system evaluation and process improvement
Qualifications :
- Undergraduate degree
- Minimum of five years experience in an acute health care facility within a professional clinical role associated with patient care and an understanding of clinical workflow and clinical processes (e.g. nurse RRT PT OT pharmacist)
- Recent experience working on quality improvement initiatives
- Active participation in organization committee work
- Recent electronic document management experience in a health care setting preferred
- Recent experience in policy development coordination and document management preferred
- Proficient in advanced Microsoft Office skills (Excel PowerPoint Visio)
- Proven ability to work independently and be self-directed with the ability to perform duties in a professional and courteous manner
- Proven time management and prioritization skills
- Demonstrated project management and problem solving skills
- Demonstrates excellent interpersonal verbal written/editing and presentation communication skills
- Demonstrates ability to work effectively with all levels of staff
- Demonstrates ability to facilitate coach and educate others
- Demonstrates keen attention to detail and is results oriented
- Must demonstrate Oslers Values of Respect Excellence Service Compassion Innovation and Collaboration
Additional Information :
Hours: Currently days Monday to Friday (subject to change in accordance with operational requirements)
Internal application deadline: January 30 2026
Salary:
Minimum: $88413.00
Maximum: $110526.00
#LI-CA1
Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process please notify Human Resources at .
While we thank all applicants only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only and not for any other purpose.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Practice Management
- Veterinary Experience
- Enterprise Architecture
- Office Manager Experience
- Enterprise Software
- Healthcare Management
- IaaS
- TOGAF
- Medical office experience
- Conflict Management
- COBIT
- Customer relationship management
About Company
One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and ... View more
